Keep this in mind if you’re applying for a job via email

Photo by KAL VISUALS on Unsplash

Hiring managers receive a lot of emails and don’t have time to review cover letters in their entirety, it is always advisable to keep your application email short and straight to the point.

Ensure that its body includes only the most relevant information. Make it is a sneak peek into the job application such that they are inspired to read more thus thoroughly go through all the attached documents.

A number of candidates are not aware of the following: sending out cover letters may not always be a smart thing. This is because hiring managers may not necessarily use the same program you used to draft your cover letter.

The problem now is that either your content will be altered or the other party may not be able to open your cover letter. In which case, your chances of surviving the fierce job hunt competitions is compromised.

But now to even increase those chances, emails come in.

The following are a few suggestions on what to include in your email application:

  1. After inserting the addresses, it is vitally important to draft a catchy Descriptive line. Within this line say, what you’re about to send out. And in the subject space of your email indicate the position you’re applying for.
  2. Follow that up with a Friendly, professional opening: “To whom it may be concern” should be the farthest thing from your mind in this regard. Rather, show that you’ve done your homework by writing the names of your intended recipient.
  3. In the body compose a precise information capturing who you are professionally. This is where you give a highlight on your experiences, strengths etc. you must always, indicate why and how you believe the employer can benefit in having you as an employee. In short, market yourself bearing in mind that recruiters hate having to go through long, ambiguous emails. As in all things, formatting stimulates interaction.
  4. Conclude by indicating a few things that you have attached and show how you plan to go forward. Also give out your full contacts, should the other party want to reach out to you.

Mark Swartz in ‘How to send a formal email for a job’ makes the following example to be cautious about:

Dear employer

Look at my resume and cover letter. It’ll tell you about me. I really want this job.

This message is in itself complete. Hey. But not PROFESSIONAL.

You can’t afford to be reckless in composing a job application. Even an email. The way you compose it will already communicate something about you to the recipient. Learn about this via Google if you have to.

Mark further says, “In the world of work, quite often “You’re what you write.” This is nowhere more true than when submitting your resume and/or cover letter for consideration. Every impression counts. Your emailed message may be the very first thing a potential employer sees from you.”


Teboho Polanka
Teboho is a Social Worker, Writer and Inspirational Speaker. He is in pursuit of MSc. in Managerial Psychology. Graduates are able to apply psychological principles and methods to tackle challenges in the work environment and provide effective practical solutions. Acting as industrial-organizational psychologists.