Position Title: Warehouse and Distribution Manager
Reports to: Director of Operations
Location: Maseru, Lesotho
Organizational Profile:
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems. As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, and the United States), where it provides direct care to millions of patients, through public facilities and community engagement.
Position overview:
The warehouse and distribution manager will lead the PIH Lesotho warehouse and distribution unit which supports rural hard to reach sites, MDR TB program and all health facilities supported by PIH under health reform program.
Key responsibilities:
- Ensuring accurate inventory levels, tracking stock movements, and conducting regular stock checks to maintain optimal inventory accuracy.
- Overseeing the receiving of goods into the warehouse, verifying shipments against purchase orders, and coordinating timely dispatch of goods to requesters or other departments.
- Strategically planning and arranging the layout of the warehouse to maximize storage capacity and optimize workflow. Implementing proper storage techniques and ensuring goods are organized, labeled, and easily accessible.
- Maintaining a safe and secure working environment for warehouse staff. Implementing safety protocols, conducting regular safety inspections, and ensuring compliance with PIH health and safety regulations.
- Supervising warehouse staff, assigning tasks, and providing training and guidance as needed. Monitoring employee performance and addressing any issues or concerns.
- Responsible for providing oversight in maintaining the Asset Register of the following procedures, to collect and enter the minimum asset information and update existing asset information into the Asset Register.
- Upon receiving the asset, the end-user or department shall ensure the asset is properly tagged and that said tags remain affixed and legible for the duration of allocation.
- Maintaining accurate records of inventory, stock movements, and other warehouse-related data. Using OpenBoxes and others existing systems to generate reports on inventory levels, order fulfillment, and other performance metrics to support decision-making and ensure transparency.
- Collaborating with other departments, such as procurement, logistics, and customer service, to ensure smooth coordination of warehouse activities.
- Shall ensure that the Asset Register accurately reflects assets information throughout its life cycle on a monthly basis. And in conjunction with the Procurement Unit shall perform an annual inventory control and in doing so update the AR.
Qualifications and Skills:
- Bachelor’s degree in logistics, supply chain management, or Bcom with experience in warehouse management, distribution, or logistics operations, plus Masters of Business Administration (MBA).
- Proven experience in warehouse management, distribution, or logistics operations.
- Strong knowledge of inventory management principles, distribution strategies, and warehouse best practices.
- Proficiency in using warehouse management systems (OpenBoxes) or other relevant software.
- Excellent leadership, team management, and interpersonal skills.
- Analytical and problem-solving abilities to identify process improvements and resolve issues.
- Strong communication and negotiation skills.
- Knowledge of safety regulations and experience implementing safety programs.
- Ability to work in a fast-paced environment and meet tight deadlines.
Partners In Health is an equal opportunity employer and all quali ed applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Commitment to Prevention of Sexual Exploitation, Abuse and Sexual Harassment:
At Partners in Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners in Health’s PSEAH policy. Partners in Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
How to apply:
Interested candidates should e-mail their applications and detailed CV’s including three names of traceable referees with valid telephone numbers and email addresses to: [email protected] not later than 17th August 2023. The referees should include the most recent supervisor/s. Hand delivered applications will not be accepted. Only shortlisted candidates will be contacted