Invitation to Bid for Consultancy
Title: Terms of Reference to Review and Update Seinoli Legal Centre’s Policies and Procedures
Period of Consultancy : 30 working days including Saturdays
Consultancy type: Individual consultants or firm can apply.
Background
The Seinoli Legal Centre (SLC) is a not-for-profit public interest law Centre based in Maseru Lesotho. The SLC leverages the Rule of Law as a tool for protecting, restoring, and enhancing the sustainable livelihoods of communities affected by large development projects. Our comprehensive and unique approach combines strategic litigation, advocacy, and capacity building of both our local client communities and the local legal system.
The SLC is looking for an individual consultant or consultancy firm to review SLC’s internal policies to ensure that they meet acceptable standards especially of donors. This consultancy will specifically;
a) Review the financial, Human Resources/Administration, Operations and other existing manuals of the SLC. To avoid repetition, overlaps, and contradiction within the existing policies, these policies may also be integrated through the revision of the already existing policies.
b) Develop any missing policies which will enable the SLC to meet its mandate and objectives.
The consultant needs to review the following policies:
| Policies | Number of pages | Comments |
| The HR Manual | 50 | – provision for sexual grievances and protection of victims need to be strengthened.-Performance appraisal provisions need to be incorporated as part of the HR Manual- Provision for volunteering & hosting- Provision for acting appointments, acting allowances need to be strengthened.- provisions on conduct generally need to be strengthened. |
| Operations Manual | 18 | – Please note changes on travel rates which need to be incorporated.- Provisions on procurement need to be strengthened.- Need to make provision for ethical fundraising. |
| Finance Manual | 20 | – Provisions relating to disposal of assets and recording of asserts without Net Book Value need to be strengthened.- Incorporate contents of the present Cash Handling Policy |
| Performance Management Manual | 7 | Please see comments above; this manual needs to be incorporated into HR Manual |
| Cash Handling Policy | 4 | Policy to be incorporated into the Finance Manual. |
The following policies need to be developed:
| Policies | |
| Board Charter | |
| Finance & Audit Committee Charter | Audit Committee has also been assigned responsibility to undertake functions that would ordinarily be done by a fundraising committee. |
| HR Committee Charter | |
| Stakeholder Engagement Policy |
Methodology
a) The consultant is expected to utilise a participatory approach in executing this assignment.
b) Conduct a desk review of SLC’s internal policies to be reviewed.
c) Develop tools and guidelines required for the review process of policies, including action plan of the activities to be undertaken during the consultancy period.
d) Set out clear timeframes indicating when to start and finish the review process.
Key Deliverables
- Revised and finalised policies in both pdf and word format.
- Newly developed policies in both pdf and word format.
Interested individuals or consultancies should submit a technical and financial proposal in relation to these terms of reference indicating their interest and providing the following information and documents:
- Detailed Company profile.
- Insert CVs of key staff.
- The individual or consultancy should have experience in working with non -governmental organisations.
- Proven consultancy experience within the field of Organisational capacity and development of at least 5 years.
- Minimum qualification – LLM
Expression of interest by qualified individuals or consultancies should be submitted via email to [email protected] no later than 6th April 2023.
Applications must be submitted in pdf as one document comprising technical and financial sections.
Only shortlisted candidates will be contacted.