Consultant Terms of Reference for reviewing, editing, and proof reading the National HIV Policy



Hiring Office: UNFPA CO Lesotho
Background The Development of the National HIV & AIDS Policy to provide normative guidance in the response to HIV and AIDS is extremely vital. A draft National HIV & AIDS Policy has been developed through extremely consultative and  multi- sectoral engagement of the key partners in the HIV and AIDS discourse from Prevention, Treatment care and support, Management and Coordination and impact mitigation.
Purpose of Assignment: The purpose of this assignment is  to engage an individual consultant, who will work under the guidance and supervision of the National AIDS Commission and the UNFPA, to review, edit, proof read, and finalize the 39 paged draft National HIV/AIDS Policy.
Scope of work: (Description of services, activities, or outputs) The consultant is expected to lead and to undertake the review, editing, proof reading and finalization of the national HIV/AIDS policy. The specific tasks should include the following: Carry out the initial consultations with the National AIDS Commission to understand the expectations and the requirements of the assignment;  Review and undertake detailed editing of the 39 paged document of the draft national guidelines. This should include the following: Outline the overall structure and design of the document to ensure coherent writing and reader friendliness; Re-organize and edit the content of the document (chapters and narratives) to improve presentation and to ensure proper flow, clarity of themes, coherence and consistency of the content.  This should also include addressing areas where there is repetition of content in the document. Review the technical content of the document to ensure that statistical and any other technical information in the report is up to date, and is correctly referenced, in line with the national and global standards. Check out and highlight quotations or illustrations that may need permission from copywriter owner prior to their use in the document. Carry out a thorough check for consistency in terms of spelling, grammar, and labelling of headings, figures, tables, headers, footnotes, endnotes etc. Align the content page with the numbering in the body of the document.Undertake final editing, proof reading of the document. Submit a draft edited document for review and inputs. Undertake final editing of the document to incorporate comments and inputs from the National AIDS commission and the UNFPA and submit a final document as a PDF file as well as in an editable and printable format (e.g. Ms. Word).
Duration and working schedule: The assignment is expected to be implemented within a period not exceeding ten (10) work days, spread over from February 26th to March 11th 2020. The indicative timelines are as follows: Review and editing of the draft national HIV/AIDS policy – 5 work days.  Final editing and proof reading of the document and submission of a draft document for review and inputs – 2 days. Final editing of the document to incorporate comments and inputs and submit a final document as a PDF file as well as in an editable and printable format (e.g. Ms. Word) – 3 work days.
Place where services are to be delivered: The drafts will be submitted electronically to the UNFPA Programme Analyst- HIV copied to the Communications and Advocacy Manager NAC.
Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.): The expected deliverables are follows:   1st draft document of the reviewed national HIV/AIDS policy (electronic copy in editable format) Final document of the reviewed national HIV/AIDS policy (electronic copies both in PDF and editable and printable formats e.g. MS. Word).  
Monitoring and progress control, including reporting requirements, periodicity format and deadline: The selected consultant will be required to provide regular updates through emails and meetings consultations meetings as required.
Supervisory arrangements: The consultant will work under the guidance and supervision of the National AIDS commission and UNFPA with support from the prevention technical working group. The selected consultant will work under the overall supervision of the UNFPA CO Representative.
Expected travel: None
Required expertise, qualifications and competencies, including language requirements:  The consultant should meet the following requirements: Must hold a postgraduate degree in Health sciences/ Social Sciences /Communications or other relevant qualifications;   Experience of 5 years or more in public health, particularly in HIV and AIDS programs.  Demonstrated technical expertise and a good understanding of HIV and AIDS, and integrated SRHR issues. Experience of 5 years of more in communication and writing, including experience in drafting or copy-editing of strategic document such as strategic plans, guidelines, public policies etc. The consultant must submit at least two samples of recent work for similar work done to demonstrate the ability to meet the requirements of the assignment;  Proven experience working with a wide range of partners and reaching consensus and accommodating their critical inputs into the process; andExcellent English writing skills.Have excellent interpersonal and communication skills.  
Inputs / services to be provided by UNFPA or implementing partner (e.g support services, office space, equipment), if applicable: The consultant will be expected to use their own resources to carry out the assignment. UNFPA CO Lesotho will provide the relevant documents to the consultant, including the document to be reviewed and finalized, convene meetings with the key HIV TWG for consultations as necessary; and, to provide other support as may be required to ensure successful completion of this assignment.
Other relevant information or special conditions, if any: The applications should include the following:  A cover letter; A detailed CV indicating qualifications and relevant experience of the consultant; Two sample(s) of recent written work from a similar assignment. By 18th February 2020 at 4pm.   And send them to:  [email protected] and copy [email protected]