Position
Tenders & Contracts Manager
TJ Group of Companies (Pty) Ltd invites applications from qualified Basotho candidates for the position of Tenders & Contracts Manager. The role will manage tender opportunities, compliant submissions, and awarded-contract administration across the full bid and contract lifecycle.
Reporting and Role Boundaries
- Owns the tender process, bid calendar, compliance matrix, document control, and contract administration.
- Finance approves costing assumptions, margins, securities, and financial commitments.
- Procurement confirms supplier quotations, authorisations, specifications, and lead times.
- Operations confirms delivery methodology, capacity, and implementation commitments.
- The role may coordinate but may not commit the Company to unapproved commercial, legal, or operational terms.
Key Responsibilities
Opportunity and Bid Management
- Identify and maintain a register of relevant tender, RFQ, and contract opportunities.
- Lead bid/no-bid assessments considering eligibility, capacity, profitability, risk, and strategic fit.
- Prepare bid timetables, responsibility matrices, clarification registers, and submission checklists.
- Coordinate site visits, briefing sessions, clarification questions, and internal review meetings.
Submission Preparation and Compliance
- Read bidding documents in detail and produce complete compliance matrices.
- Coordinate technical, financial, legal, supplier, and administrative contributions.
- Verify forms, signatures, securities, tax documents, licences, certificates, authorisations, and supporting evidence.
- Control final document quality, packaging, electronic uploads, and on-time submission.
Contract Administration After Award
- Prepare formal handover packs for Operations, Finance, Procurement, and relevant company management.
- Maintain contract registers, deliverables, milestones, notices, variations, securities, and expiry dates.
- Coordinate progress reports, customer correspondence, claims, extensions, and close-out documentation.
- Track performance risks and escalate potential non-compliance or loss promptly.
Team, Systems and Reporting
- Supervise and develop the Tenders & Contracts Officer.
- Maintain reusable company profiles, reference letters, CVs, certificates, and tender libraries with Marketing and Administration.
- Analyse tender outcomes, reasons for losses, profitability, and performance of awarded contracts.
- Provide a weekly opportunity report and monthly tender-and-contract dashboard.
Key Performance Deliverables
- Complete, compliant, and timely bid submissions.
- Reliable tender pipeline and bid/no-bid decision records.
- Controlled contract handover and milestone tracking after award.
- Reduced submission errors, expired documents, and unapproved commitments.
- Improved tender success rate and lessons-learned reporting.
Minimum Qualifications and Experience
- Bachelor’s degree or diploma in Procurement, Business, Commerce, Law, Project Management, or an equivalent qualification.
- At least three years of demonstrable tender, bid-management, or contract-administration experience.
- Proven experience preparing complex public- or private-sector submissions and compliance schedules.
- Strong document review, writing, coordination, and deadline-management capability.
- Understanding of commercial terms, contract risks, procurement processes, and document control.
- Advanced Microsoft Office skills; experience with electronic tender portals is advantageous.
- Must be a Basotho citizen and legally eligible to work in Lesotho.
Knowledge, Skills and Personal Attributes
- Exceptional attention to detail and deadline discipline.
- Strong analytical reading and business writing.
- Ability to coordinate senior and technical contributors firmly and professionally.
- Commercial awareness and risk sensitivity.
- Confidentiality, integrity, and reliable document control.
- Calm performance under high-pressure submission deadlines.
Application Deadline
Closing Date: 29 August 2026
Important Notice
Only shortlisted applicants will be contacted. Appointment is subject to satisfactory reference, qualification, and background checks.
Disclaimer: The response period is 14 days after the closing date. Applicants should regard their applications as unsuccessful if they have not been contacted during the response period.
Equal Opportunity Statement
TJ GROUP OF COMPANIES is an equal opportunity employer committed to promoting diversity, equity, and inclusion in the workplace. Qualified candidates are encouraged to apply regardless of gender, age, disability, ethnicity, religion, or other personal characteristics. Selection will be based solely on merit, qualifications, and the requirements of the position.