Invitation to Tender
The Ministry of Law and Justice (MLJ)
Government Printing
The Ministry of Justice and Law invites tenders from suitable qualified registered businesses for the supply and delivery of Stationery, Material and Paper for the fiscal year 2026/2027 for three (3) years’ closed framework agreement.
Tender Ref No.: MLJ/ GP / 01 / 2026 / 2027
Instructions to Bidders
1. REQUIREMENTS
Interested bidders or tenderers are advised that detailed specifications for this tender have been included in the bidding documents. Interested bidders or tenderers who wish to buy bidding documents are requested to refer to the Section on Sale of Tender Documents in this Invitation to Tender.
2. MANDATORY REQUIREMENTS
| Ref. No. | Mandatory Requirements |
|---|---|
| 1 | Valid Traders License and/or Business identification card |
| 2 | Valid Tax Clearance certificate |
| 3 | VAT Registration Certificate (where applicable) |
| 4 | Certificate of incorporation and company extract detailing operations, ownership (share allocation) and identification documents of owners (sole proprietors and partnership should provide equivalence) |
| 5 | Three months bank statement for a period not exceeding six months before the issue of the tender |
| 6 | A bid security of M20,000.00 in a form of Bank Guarantee valid 90 (ninety) days after bid opening |
| 7 | Recent letter confirming the availability of credit line from the bank |
| 8 | Certificate of Bona Fide Tendering to be completed, stamped and signed by one of the Directors |
3. PRE-BID MEETING
There shall be a compulsory pre-bid meeting at Government Printing at 10:00 am on the 29th January 2026 and on the 5th February 2026.
4. SALE OF TENDER DOCUMENTS
Tender Documents and detailed specifications are obtainable at a payment of a non-refundable fee of M1,000.00 (One Thousand Maloti Only).
Bidders are expected to pay at the Accounts Office, Government Printing and Stationery. The receipt has to be presented to the Procurement Unit Office, Government Printing and Stationery.
Documents can only be purchased during office hours between 9:00 am to 2:30 pm from 22nd January to 04th March 2026.
5. DEADLINE FOR SUBMISSION OF TENDERS
All bidders must deposit their bid documents in the Tender Box situated at the Government Printing and Stationery Industrial area near Maseru Bridge.
Tenders in duplicate (one (1) original and four (4) copies) shall be submitted in sealed envelopes bearing no identification of bidders and must be clearly marked and addressed to:
The Secretary
Procurement Committee
Ministry of Justice and Law
P.O. Box 33
Maseru 100, Lesotho
Marked as follows:
- “Supply of Stationery” for Stationery Items
- “Supply of Paper” for Paper Items
- “Supply of Material” for Material Items
6. CLOSING AND OPENING DATE FOR SUBMISSION OF TENDERS
The closing date for the bids is 12th March 2026 at 10:00 am, and tenders will be publicly opened on the 12th March 2026 at 10:30 am.
7. LATE TENDERS
Late Tenders SHALL NOT BE ACCEPTED.
8. VALIDITY PERIOD OF TENDERS
Tenders shall remain valid for 90 days following the date of public opening of Tenders to enable completion of evaluation processes, contract award, cooling-off period, and any other mandatory tender processes.
9. AWARD OF CONTRACT
The award of a contract shall not be based on the lowest price but on long-term value for money and whole life cost of the contract, compliance with mandatory requirements, and adherence to specifications and instructions to bidders.
10. OTHER COSTS
Prices should include all relevant and essential unavoidable costs, e.g., transport costs, inflationary factors, insurance, unforeseen circumstances that might arise during the term of the tender, and should be VAT INCLUSIVE.
11. ACCEPTANCE OR REJECTION OF TENDERS
a. The Procurement Committee reserves the right to accept or reject any or all Tenders.
b. The Procurement Committee reserves the right to order a re-tender of this requirement, postpone implementation, or cancel the process.
12. ADDITIONAL INFORMATION OR CLARIFICATIONS
For additional information or requests for clarifications on issues concerning the request, please contact the following office in writing:
Ministry of Justice and Law
Department of Government Printing and Stationery
Maseru
Tel: +266 22311160 / 22313023
Email: [email protected]