Request for Quotation (RFQ)
Supply, Installation, and Maintenance of Shared Network Multifunction Devices with Secure Print Release and Student Print Quota Management System
Lerotholi Polytechnic
Moshoeshoe Road, Maseru, Lesotho
Introduction and Background
Lerotholi Polytechnic (hereinafter referred to as “the Polytechnic” or “LP”) is a public technical and vocational education and training institution located in Maseru, Kingdom of Lesotho.
The Polytechnic provides technical, vocational, and continuing education programmes across multiple schools and administrative departments.
The Polytechnic invites eligible qualified vendors to submit quotations on leasing terms for the supply, installation, configuration, and ongoing maintenance of a shared network printing infrastructure across eight (8) identified buildings. This includes an integrated student print quota management system that enables students to purchase prepaid print credits and release print jobs at shared multifunction devices (MFDs) using a unique password as a PIN.
Objectives
The objectives of this procurement are to:
- Deploy one (1) shared network multifunction device (MFD) in each of the eight (8) identified buildings
- Enable secure PIN-based print release for all staff users, ensuring printed documents are only released when the authorised user is physically present at the device
- Implement a student print quota management system that allows students to purchase prepaid print credits and print on dedicated student MFDs deployed in accessible shared areas, separate from staff devices
- Provide students with a convenient channel to top up their print credit balance at an institutional cashier or student finance counter
- Establish a fully managed service arrangement that includes toner, parts, maintenance, and operator training
- Provide management with usage reporting tools to monitor print volumes by user, department, and building
Bid Submission Requirements
Bid submissions must meet all the conditions indicated below. Failure to comply with conditions 3.1 (a), 3.1 (b), and 3.2 (e) will lead to disqualification.
General Terms and Conditions
- Valid Tax Clearance Certificate
- Valid Trader’s Licence
- VAT registration certificate (where applicable)
- Company Profile
- Submission of three (3) references for similar assignments undertaken, including:
- Full names of client companies
- Contact persons
- Email addresses and telephone numbers
- Lesotho laws shall be applicable
- Late submissions shall not be accepted
Submission Instructions
Completed tender documents (one (1) original and four (4) copies) must be submitted in sealed envelopes:
- Bearing no identification of the tenderer
- Clearly marked:
“Tender No: LP/ADM/03/2026 – Leasing of Shared Network Multifunction Devices”
Submissions should be addressed to:
The Procurement Manager
Lerotholi Polytechnic
P.O. Box 16
Maseru
Attention: Procurement Manager
Proposals must be deposited in the Tender Box located in the Administration II Foyer on or before:
- Deadline: Friday, 01 July 2026 at 12:30 p.m.
Tender Opening
Tenders will be opened on the same day at:
- Time: 14:00 hrs
- Venue: Administration I Block Conference Room
This will take place in the presence of tenderers or their representatives who choose to attend.
Additional Information
- Lerotholi Polytechnic reserves the right to accept or reject any tender in whole or in part without providing reasons for its decision
Enquiries
Further information, scope of work, and specifications can be obtained during office hours from:
Email: [email protected]