TENDER NOTICE
OPEN NATIONAL COMPETITIVE TENDER
LES/ IEC/TEN/ 2024-2025/07
The Independent Electoral Commission (IEC) invites tenders from interested companies for the SUPPLY AND DELIVERY OF TONER CARTRIDGES when need arise starting from October 2024 ending on the 31st March 2026.
DESCRIPTION
Toner cartridges for eighteen different types of printers.
BIDDING DOCUMENT
Tender document is obtainable from Election House Procurement Unit 2nd Floor at Maseru Corner Maloti and Caledon Road, Maseru West during working hours from 09:00am to 16:00 hours. Bidders must purchase a copy of tender document at a NON-Refundable fee of M2 200.00 (Two Thousand, Two Hundred Maloti). The procedure for obtaining the Tender document is as follows: Payment of bid document must be made at Finance section 2nd Floor. The receipt issued must be taken to the office of Procurement where document will be issued.
EVALUATION CRITERIA
| TECHNICAL weight 70% | FINANCIAL weight 30% |
| Specifications | Price. |
| Experience – proven track record. | Financial Capability: Current bank statement for three months and a valuation letter from the bank as an assurance that the suppliers will be financed for incapable supplier. OR Tenderers own current financial statements with an audit opinion from a qualified independent Auditor. |
| Lead Time. |
N:B
IEC is not bound to lowest price.
MANDATORY REQUIREMENTS
- The price should be VAT inclusive for suppliers who qualify to collect VAT (attach VAT registration certificate).
- Price should be quoted in Maloti currency.
- Attach valid and relevant Traders License/ Business Identity Card.
- Attach valid copy of Tax Clearance Certificate.
- Attach Share Certificate of shareholders from Registrar of companies (Not Company extract).
- The specifi cations should be written in full on the quotation.
- The bonafide certificate should be filled and signed by company’s authorized representative (failure will lead to rejection) and the total cost should be written on the certificate.
- Bid validity period shall be ninety (90) days.
- Access to credit facilities of 70% of the quoted price (Strictly from the bank).
- Provide original bidding document and four copies.
- Provide three envelopes, the outer envelope clearly marked, “Supply and Delivery of Toner Cartridges”, the two inner envelopes, one clearly marked ‘’technical bid’’ containing original and four copies and the other clearly marked ‘’financial bid’’ containing original and four copies.
N.B
- Bidders are informed that 5% tax will be deducted from payments for local companies.
- Electronic bidding shall not be permitted.
- Payment will be done after delivery of goods/services.
- Unavailability of mandatory documents will lead to disqualifi cation of the bid.
- Bidders are informed that IEC will not be a signatory to any Bank confirmation letter OR any letter from a Financial Institution with regards to payment terms.
Sealed bids bearing no identification of the suppliers should be deposited in the tender box at the IEC Election House ground floor near security Office 12:30pm Thursday the 24th October 2024 and will be opened on the same date at 14:30hours 1st Floor Boardroom Election House. Envelopes should be clearly marked: “SUPPLY AND DELIVERY OF TONER CARTRIDGES”.
For further information, relating to the above information please contact,
The Procurement Unit
Independent Electoral Commission
Election House
2nd Floor
Corner Maluti and Caledon Road
Maseru West
E-mail: [email protected]
The Independent Electoral Commission of Lesotho reserves the right to accept or reject any or all tenders.