TENDER NOTICE
OPEN NATIONAL TENDER
LES/ IEC/TEN/PAN/2024-25/06
The Independent Electoral Commission (IEC) invites tenders from interested companies for supply and delivery of laptops, carrying bags and application software (Microsoft 365 Business).
DESCRIPTION
- Supply and delivery of twenty-seven laptops.
- Supply and delivery of twenty-seven carrying bags.
- Supply of twenty-seven application software (Microsoft 365 Business).
BIDDING DOCUMENT
Tender document is obtainable from Election House Procurement Unit 2nd Floor, Corner Maluti and Caledon Road, Maseru West during working hours from 09:00am to 16:00 hours. Bidders must purchase a copy of tender document at a NON-Refundable fee of M 3 000.00 (Three Thousand Maloti). The procedure for obtaining the Tender document is as follows: Payment of bid document must be made at Finance Department 2nd Floor. The receipt issued must be taken to the office of Procurement where document will be issued.
EVALUATION CRITERIA
| TECHNICAL weight 70% | FINANCIAL weight 30% |
| Specifications. | Price. |
| Experience – proven track record -experience. | Financial Capability: Current bank statement for three months and a valuation letter from the bank as an assurance that the suppliers will be financed for incapable supplier. OR Tenderers own current financial statements with an audit opinion from a qualified independent Auditor. |
| Lead time. |
N:B
IEC is not bound to the lowest price.
MANDATORY REQUIREMENTS
- The price should be VAT inclusive for suppliers who qualify to collect VAT (attach VAT registration certifi cate).
- Price should be quoted in Maloti currency.
- Attach valid and relevant Traders License/ Business Identity Card.
- Attach valid copy of Tax Clearance Certifi cate.
- Attach Share Certifi cate of shareholders from Registrar of companies (Not Company extract).
- The specifi cations should be written in full on the quotation.
- The bonafide certificate should be filled and signed by company’s authorized representative (failure will lead to rejection) and the total cost should be written on the certificate.
- Bidders are required to tender for all items.
- The warranty should be one year.
- Provide current two reference letters for similar work done within the last two years.
- Provide bid security 10% of the total cost valid for three months, and fi ll a bid security declaration form.
- Provide original bidding document and four copies.
- Provide three envelopes, the outer envelope clearly marked, “supply and delivery of laptops and application software”, the two inner envelopes, one clearly marked “technical bid” containing original and four copies and the other clearly marked “financial bid’’ containing original and four copies.
N.B
- Bidders are informed that 5% and 10% source tax will be deducted from payments for local and foreign companies respectively.
- Electronic bidding shall not be permitted.
- Payment will be done after delivery of goods/services.
- Unavailability of mandatory documents will lead to disqualification of the bid.
- Bidders are informed that IEC will not be a signatory to any Bank confirmation letter OR any letter from a Financial Institution with regards to payment terms.
Sealed Envelopes bearing no identification of the suppliers should be deposited in the tender box at Election House, Ground Floor, Corner Maluti and Caledon Road, Maseru West. On or before 12:30pm on the 2nd October 2024 and will be opened on the same date at 14:30hours 1st Floor Boardroom. Envelopes should be clearly marked: “SUPPLY AND DELIVERY OF LAPTOPS AND APPLICATION SOFTWARE”.
For further information, relating to the above information please contact,
The Procurement Unit
Independent Electoral Commission
Election House
2nd Floor
Corner Maluti and Caledon Road
Maseru West
E-mail:[email protected]
The Independent Electoral Commission of Lesotho reserves the right to accept or reject any or all tenders.