KARABO EA BOPHELO at Baylor College of Medicine Children’s Foundation – Lesotho
The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment and support, serving thousands of children and families affected by HIV, TB, or other child health conditions. Karabo ea Bophelo (KB) is a five-year USAID-funded activity to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC) and adolescent girls and young women (AGYW) in Lesotho. All positions are based in Maseru, Lesotho on full-time, fixed term contracts.
- SUB AWARD COMPLIANCE OFFICER (2 Positions)
Position Description:
This position will report to the Compliance Manager with functional liaison with other BAYLOR/Karabo ea Bophelo Management, Projects leadership, as well as with Program Managers.
Key Performance Areas
- Plan, perform and report back on internal audits to ensure that financial control, financial guidelines of donor organizations and other control procedures that are in place are properly implemented and managed across various projects.
- Review and evaluate the effectiveness and efficiency of operations, adequacy of internal controls, reliability of financial reporting, and adherence to compliance and applicable laws as required by the Government of Lesotho and various donors.
- Test internal controls, targeting particular high risk areas; document any weaknesses and their impact, and make recommendations to address these weaknesses.
- Promote an organization-wide culture of risk management compliance through staff training, on-going reviews of institutional systems and procedures, and pro-active identification of potential risk and compliance-related issues.
- Conduct quality assurance (routine reviews and spot checks) of important program documentation, including monthly reports, major procurements, partner and vendor payment requests, and BAYLOR/Karabo ea Bophelo partnerships, tracking risk and compliance issues and making written recommendations to leadership and key managers for improvements to procedures.
- Review all high-risk procurement packages for completion and accuracy, returning incomplete or inaccurate procurement packages to the Procurement Office for corrective actions and resubmission.
- Provide guidance to the management team to achieve balance between requirements for rapid implementation and minimizing potential financial, reputational and audit risks.
- Mentor staff in the detection of potential irregularities in procurement and sub-award processes and overall fraud prevention techniques. Work with staff to develop and institute processes to better ensure compliance.
- Lead the development and roll out of compliance tools such as: quick compliance reference guides, check lists, and related materials – working with BAYLOR/Karabo ea Bophelo leadership, managers, and other staff members to better ensure efficiency and reduce compliance risks.
- Make recommendations to BAYLOR/Karabo ea Bophelo leadership on what and how to revise and update systems and procedures, as needed.
- For each assignment, prepare written reports to present findings and conclusions to management.
- Follow up on the implementation of audit recommendations and management actions.
- Support BAYLOR/Karabo ea Bophelo participation in external audits.
Qualifications, Experience & Required Skills:
- Bachelors’ degree in Business Administration/Accounting/Finance/Auditing or related field;
- 4 years of relevant experience required in program operations, financial management, contracts & grants administration, program management, compliance, or relevant business experience;
- Experience with USAID required; experience with other international donors and agencies is a plus;
- Experience interacting frequently with remote project offices and field-based organizations is required;
- Demonstrated experience interacting with senior management and leadership in localizing corporate governance and compliance practices;
- Excellent understanding and intimate familiarity with U.S. government governing federal contracts and assistance instruments;
- Strong overall management acumen and ability to align governance, risk and localization requirements with the realities of the organization’s work environment;
- Excellent computer skills with Microsoft Word, Excel, Access, and PowerPoint; Self-motivated with demonstrated ability to work effectively with colleagues in a team environment, willing to work beyond normal working hours;
- Excellent organizational, time management and prioritization skills and attention to detail are required.
The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills of the Sub Award Compliance Officer.
Performance Standard:
Quality of work as indicated by achievement of specific outputs detailed in the individual work plan.
Applicants must email application, including CV and cover letter to [email protected]
Only shortlisted candidates will be contacted. Citizens and residents of Lesotho are strongly encouraged to apply.
Closing Date: 01 November 2019