KARABO EA BOPHELO at Baylor College of Medicine Children’s Foundation – Lesotho
The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment and support, serving thousands of children and families affected by HIV, TB, or other child health conditions. Karabo ea Bophelo (KB) is a five-year USAID-funded activity to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC) and adolescent girls and young women (AGYW) in Lesotho. All positions are based in Maseru, Lesotho on full-time, fixed term contracts.
- SUB-AWARD COMPLIANCE MANAGER
Position Description:
Under the supervision of Chief Party, the officer will be responsible management of full-grant cycle process, monitoring grants management system, ensure compliance with USAID regulations and negotiate with identified sub grantees.
Key Performance Areas:
- Responsible for the management of full grant cycle process, including, assessments, budgeting, grantee work plans and program descriptions compliance, quality assurance, data validation and reporting;
- Assist in establishing and maintaining a grants management system;
- Provide assistance in pre-award activities for Grant/Contract recipients including review of applications, budgets, pre-award questionnaires and supporting documents;
- Participate in award negotiations with identified sub grantees;
- Reviewing financial reports and grantee expenditures for reasonableness, allowable and allocable using financial software to track expenditures, and manage funds disbursement to grantees;
- Ensure compliance with applicable USAID regulations throughout the grant life cycle.
- Review Grantee/Contractor work plans, reports, and other deliverables to ensure that they meet Grant/Contract award requirements and work with Grantees/Contractors to improve reporting and performance as needed;
- Build capacity on grants management principles and procedures for the organization and sub grantees;
- Serving as point of contact and resource for all grantees within the portfolio;
- Assist in identifying issues in grants scopes of work and/or budgets necessitating award modifications throughout the life of the grant/contract awards, and draft necessary modifications, justifications, and other supporting materials;
- Maintain up to date file management system, ensure all the required documentation is saved physically and electronically;
- Participate in visits to sites, and the Grantee’s/Contractor’s premises and facilities to monitor progress, performance, and compliance with award terms;
- Develop and utilize other mechanisms and controls to monitor grantee/contractor performance and verify service completion and quality such as conducting spot checks and verifications in person and via phone/email;
- Conduct analysis of grantee/contractor performance and service data and records to inform and drive decisions for possible revisions in future grant/contract cycles;
- Conduct detailed monitoring and analysis of grantee/contractor performance to highlight progress, challenges, and any proposed changes in implementation or monitoring plans.
- Cultivate an excellent and collegial relationship with Grantees/Contractors and other Partners;
- Compile data and inputs for quarterly performance reports, assist in monitoring indicators, and assist with the development of ad hoc reports;
- Ensure project funds are used strictly in accordance with BAYLOR/Karabo ea Bophelo, and USG/USAID rules, regulations, and policies;
- Support project start up and closeout activities.
Qualifications, Experience & Related Skills:
- Bachelor’s degree required Master’s degree desirable;
- Minimum of 5 years’ experience in grants management and/or programming required;
- Minimum two years’ experience working on USG-funded projects, PEPFAR funding and reporting highly desirable;
- Demonstrated interest in and experience in organizational or individual capacity building and/or training;
- Experience with US Government-funded projects and acquisition and assistance rules and regulations;
- Demonstrated knowledge of granting procedures, from grant start-up, award management, to close out;
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality;
- Demonstrated attention to detail, ability to implement procedures, meet deadlines and work independently and cooperatively with team members;
- Ability to work independently, take initiative and manage various activities in a team setting with minimal supervision;
- Experience developing contracts and managing an acquisition process to completion;
- Strong time management and planning skills;
- Excellent oral and written English communication skills;
- Computer literacy required (especially Excel, MSWord and Windows).
The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills of the Sub Award Compliance Manager.
Performance Standard:
Quality of work as indicated by achievement of specific outputs detailed in the individual work plan.
Applicants must email application, including CV and cover letter to [email protected]
Only shortlisted candidates will be contacted. Citizens and residents of Lesotho are strongly encouraged to apply.Closing Date: 01 November 2019