External/Internal Vacancy
Job Title: Store Supervisor X 1
Key Responsibilities
- Purpose of the Role
To supervise the receiving, counting, safeguarding, issuing and disposal of stock items to and from the store, ensuring that site requirements are met.
- Key Responsibilities
- Operational Supervision
- Supervise the receipt, issuing and disposal of stores stock in accordance with Company procedures at all times.
- Ensure correct and timely completion of delivery notes and requisitions by the stores assistant(s).
- Supervise all new stock take ons and ensure that bins are allocated for these new stores.
- Monitor the stock and inventory in the store at all times including current stock levels.
- Maintain minimum and maximum stock thresholds at all times.
- Initiate the ordering of replacement stock when minimum stock levels have been reached.
- Organise inventory to facilitate accessibility and safety for those working in the store.
- Conduct regular stock takes to ensure reconciliation between records and actuals.
- Interact regularly with site stakeholders to implement optimal inventory levels to balance service levels and the inventory cost to the Company.
- Supervise the periodic physical counting programme to satisfy internal control requirements.
- Conduct regular spot checks and ensure that system and actual stock levels balance.
- Communicate occurrences of failures, theft and losses and participate in investigations and actions to prevent reoccurrence.
- Proactively identify and report on overstocking, under-stocking or out of stock scenarios and resolve promptly.
- Prepare and provide monthly inventory reports as deemed required by management.
- Provide a full report on all stock outs on a weekly basis.
- Maintain the protective clothing file and ensure that all items issued to personnel are recorded.
- Monitor slow moving stock to prevent excessive stock levels.
- Ensure that no stock is booked out of the relevant store without the correct authority.
- Relief Stores Controller
- Perform the functions of the Stores Controller when/if he/she is on rotation or leave.
- Health, Safety, Environment and Security
- Safeguard the stock in the stores at all times by ensuring that there are adequate security systems in place.
- Enforce health, safety and environment rules at all times.
- Compliance to Safety, Health & Environment Policies and Procedures.
- Provide training to staff on proper practice within the store
- Ensure proper housekeeping at all times
- Ensure all material safety data sheets are maintained according to health and safety standards.
- Ensure health and safety compliance at all times.
- Team Supervision
- Ensure that the stores assistant (s) render(s) a professional service to all end users.
- Update and communicate key performance indicators, best practices as well as current performance to the store team and key parties.
- Supervise the activities of the team to ensure key performance targets are met.
- Coach and support team members where necessary to achieve individual and operational objectives.
- Manage leave and general time management issues in line with Company policy.
- Authorise all time sheets and attendance registers on a daily basis.
- Authorise leave application forms and submit them to the relevant clerk when necessary.
- Implement training and development plans for the team as agreed with the Camp Manager.
- Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the stores team.
- Effective Teamwork and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Manage colleagues’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Required knowledge and Qualification
Knowledge/Competence
- Knowledge
- Stock control principles and tools
- Health, safety and environment legislation and standards
- Skills
- System skills (as appropriate)
- Verbal and written communication
- Literacy
- Numeracy
- Organisational awareness
- Attributes
- Compliance focused.
- Tolerant of stress and pressure
- Attention to detail
- Deadline driven
Qualification and experience required.
- Diploma or at least one year certificate in Warehouse Management
- 5 years relevant experience in a stores or warehouse environment with 2 years in a supervisory or team leader role
Drop your Application Letter and CV at IFS, HR Office (Letseng Diamonds) Or Email your application Letter and CV to: [email protected]
Opening date: 25″ October 2023
The deadline for applications is 1 November 2023