National Drug Service Organisation – NDSO
Position: Stock Control Accountant
Reports to Assistant Stock Control Manager
Department: Finance
Required Minimum Qualifications:
• Bachelor Degree in Bcom Accounting or Technician Accounting/ Any other Accounting related degree
• A Minimum of 2 year experience in a relevant field will be an added advantage
Summary of the Job Description
The Stock Control Accountant shall be responsible for assisting the Stock Control Assistant Manager in accounting of stock movement and implementation of inventory internal controls, assisting the Stock Control Assistant Manager in pricing of all goods received, warehoused
and distributed by National Drug Service Organization and shall also assist the Stock Control Assistant Manager in the supervision of the Stock Control Assistants.
List of Duties:
• Receiving of Goods
• Ensure that every item of inventory requested by the warehouse, a purchase order is raised, a copy of which shall be
attached to the Unloading for costing purposes.
• Shall ensure that prices are agreed between the purchase order and the invoice and the receipts are properly costed, taking into account the cost of freight and insurance from the supplier to NDSO door step.
• Shall ensure that goods are received into the computerized inventory system making sure that receipts are matched with purchase orders in the computer and authorize level 2 & 3 of the Unloading.
• Shall ensure that suppliers’ invoices are matched with NDSO Purchase Orders and Unloading. These documents should be registered and passed over to Finance – Creditors for processing.
• The Stock Control Accountant shall be responsible for ensuring that any movement of stock is properly and adequately documented.
• Shall ensure the unloadings as accounting documents are properly accounted for and all goods received are fully documented on the unloading and distributed accordingly.
• The Officer shall be responsible for compiling a list of all Cash Sales and sending a list of unpaid Invoices to Customer Service Department.
• The Officer shall reconcile all Cash Sales and give a report on overdue accounts to Assistant Stock Control Manager.
• Shall ensure that Cash Sales Invoices are stamped with “Paid Stamp” and submitted to Dispatch prior to delivery.
• Shall ensure that Sales Invoices for goods sold to customers are properly accounted and distributed to all parties concerned.
• Shall ensure that all Sales Returns from Customers are processed pass the documents to Accountant – Debtors
for processing of Credit Notes and updating of Customer’s Accounts.
• Disposal Certificates for expired and damaged stock are costed and properly processed in the inventory system.
• Stock Adjustment vouchers for stock discrepancies are processed accordingly.
• Responsible for counting of inventories periodically and reconciliation of stock records in order to give an up-to-date
information about the balances of every stock item on the shelves.
• Ensuring that Daily Cycle Counts are being carried out by activating the scheduled locations in the system and posting of such Stock Takings count.
• Shall carry out physical counts of selected items of stock periodically and compare with the records.
• Shall ensure daily Cyclic Counts and activate scheduled locations in the system.
• Assign daily Count Groups daily count targets according to drawn Cyclic counts schedule.
• Shall identify products “Due to Expire” during Cyclic Counts.
• Shall follow-up on “Due to Expire” products movement to Short Shelf-life module.
• Monitor the issuance/invoicing of Short Shelf-life stock items on a monthly basis.
• The Officer shall be responsible for assisting the Manager Stock Control in supervision of Stock Control staff on a daily basis.
• Assist and supervise the Stock Control Assistants in the receiving, cosstng and recording of incoming goods.
• Assist and supervise the Stock Control Assistants in the invoicing of all goods sold to customers and distribution of
documentation.
Interested candidates must deliver, post or email their application letter, CV and attach certified copies of Educational certificates to NDSO not later than the closing date on the following contacts:
Human Resources Manager
NDSO
P. O. Box 1167
Mafeteng 900
Email: [email protected]
Applications received after the closing date will not be considered. Only shortlisted applicants will be contacted.
The closing date for applications is Friday 21st July 2023 at 16H30.