To ensure the effective and timeous accounting of stock related transactions in line with key responsibilities.
Key Responsibilities:
(The primary tasks, functions and deliverables of the role)
- Invoice matched to purchase order and processed for finalization (Quantity and Value)
- Ensure accurate invoice processing in keeping with month end timelines
- Sort out queries with Demand Planners, Warehouse and Commercial Managers
- Check invoices adheres with SARS requirements
- Check if all backup documentation is attached
- Ensure transactions are accurately recorded
- Analyze and maintain the GRNYIA and Age Analysis on a weekly basis.
- Select invoices for payment per supplier
- Ensure that invoices are paid in accordance with agreed payment terms
- Ensure suppliers recon is balanced back to ledger timeously
- Confirm supplier receivables account is up to date
- Any overdues to be deducted from payment
- Preform Stock valuation journal monthly by the 3rd working day
- Confirm inter-company stock balances for the month
- Analysis and comment on GRNYIA matrix for reporting by the 20th
- Send the GRN recon to GSK on a weekly basis and on the 1st working day of the new month before 9am
- Send proof of payment and payment advise to stock vendors
- Ensure banking details for new & old stock vendors are verified and updated.
- General
- Maintain files and documentation accurately
- Review and update the Stock SOP
- Assist with internal and external audit
- Effective utilization of resources to keep processes cost effective
- All queries are followed up and resolved in the shortest possible timeframe within policy framework
- A professional attitude is displayed when responding to customer’s needs.
- Methods for improving customer services are proposed, developed, and continuously updated
- Perform all cost roll ups timeously based on approved documents received. Inform business once completed.
- The following journals will be required to be processed and finalised within timelines as received:
- Revaluation Reserve Account:
- GSK should be re-allocated to GSK Clearing and billback (credit) or Group company – dividends (debit)
- Items for SA Ops should be re-allocated to intercompany account.
- Revaluation should be released to PPV if applicable.
- All other entries in account 20640 should be analysed and accounted for based on the nature.
- Billback accounts:
- The entries should be analysed and re-allocated based on nature, either to account GSK Clearing and billback, Group company – dividends, Revaluation reserve account or PPV.
- Reconciliations for the following GL accounts will need to be performed:
- Revaluation reserve account
- GSK Clearing and Billback account
- Sundry Creditors account
- Lennon Manufacturing – Billback account
- Outside manufacturers – Billback account
- Goods in transit account
(The abilities that the individual needs in order to perform this role effectively)
- Analytical Skills
- Planning and Organizing skills
- Work independently
- Strong work ethics
- Communication
- Attention to Detail
- Accountability
- Numerical Acumen
QUALIFICATIONS AND EXPERIENCE
- Matric
- Finance Diploma
- Min 2-3 years’ experience in Accounts Payable/ Stock
- Inventory knowledge is preferred
- Exposure to a Pharmaceutical industry is preferred
- Computer literacy (Excel proficiency)
Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 11 March 2021. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.
Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application