Site Secretary / Administrator

293
Overview / Responsibilities:
Wood is currently recruiting for a Site Secretary / Administrator on a contract basis for a Mining & Minerals project site in Rustenburg.

Wood has been awarded the EPCM contract for the Vulcan Process for Aroxo (a Tharisa Minerals Company). The Arxo Vulcan Project is a 500 t / h Fine Chrome Recovery Plant located nearly 35 km east of Rustenburg, South Africa. Tharisa’s Vision 2020 projects are targeting an increase in Tharisa Minerals’ production to 200 kozpa of PGMs and 2.0 Mtpa of chrome concentrates in CY2020, on an annualised basis. To achieve this vision, the R&D team has developed the Vulcan process to extract the fine chrome from current in line tailings from the combined feed of the Genesis and Voyager plants. The primary aim of the Vulcan plant is to increase chrome recovery from the current 65% to 82% at the Tharisa Mine, capable of adding an additional 400 ktpa (ca. 28% of current production) of chrome concentrate output.

Main Purpose of the Role:

  • Provides professional secretarial and administration duties (documentation formatting, telephone calls, typing, filing, travel arrangements, diary management, minute taking etc.) which support the work and efficient running of Site and the line manager(s) to which the incumbent is assigned.
  • Provides secretarial support services on the assigned site work.

Key Responsibilities:

  • Compile and format site documentation, to agreed standards.
  • Provide secretarial and administrative support to the Construction Manager, Project manager and site team including typing, faxing, filing, photocopying, scheduling meetings, taking minutes etc.
  • Organize meetings, as per Manager’s requests.
  • Organize conference calls, as required.
  • Prepare various reports, letters, minutes and presentations, ensuring accuracy and appropriate distribution.
  • Assist with compilation of monthly report and ensure appropriate distribution to staff and clients. Ability to priorities multiple tasks and keep in balance multiple priorities / demands, Willingness to assist where required
  • Maintain an updated filing system for Site.
  • Liaise with suppliers and contractors, as needed, to obtain information, set up meetings etc.
  • Ensure secure storage (electronic and hard copy) of site documents.
  • Manage document control processes and filing
  • Accuracy in typing and distribution of correspondence to the client
  • Manage and record petty cash (if applicable), Controlling and capturing of timesheets on a weekly basis, manage and distribute office supplies and loading of requisitions, travel arrangements and reimbursements for site staff, follow instructions and take responsibility, Energetic and enthusiastic
  • Facilitation of medicals, access cards and accommodation arrangements as required, monthly HR reporting, management of other administrative / cleaning personnel as allocated

Skills / Qualifications:


Qualifications:

  • Matric, or equivalent high school education.
  • Secretarial / office management diploma / qualification


Knowledge, skills and experience:

  • A minimum of 5 years’ experience in a secretarial / PA function, preferably within the project engineering environment.
  • Advanced knowledge of MS Office (Word, Excel, PowerPoint and Outlook). Advanced course on MS Word a requirement.
  • Accurate, fast typing skills.
  • Good English language skills, both oral and written.
  • Excellent skills in Microsoft Office
  • Exceptional communication skills both written and verbal
  • Systematic and organized
  • Understand the construction environment
  • Ability to keep registers up to date and prompt action thereon
  • Implement and maintain a proper filing system both electronic and hard copy
  • Organize ravel arrangements
  • Bookkeeping skills for managing petty cash
  • Ability to accumulate information on time
  • Forward planning of personnel and task requirements
  • Meeting and task preparation
  • Management of own and Construction Manager diaries


Personal attributes:

  • Above – average attention to detail.
  • Ability to communicate clearly.
  • Ability to respond in a timely and professional manner to multiple internal client requests.
  • Ability to prioritize diverse instructions / requests and meet critical deadlines. Honesty and integrity in dealing with sensitive company information relationship and networking ability.

Company Overview:

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion. We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors. www.woodplc.com
Diversity Statement:

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Apply here!

Comments

Selibeng.com
Whether you are looking for your first job, a better job or just want to manage the direction of your career, explore educational opportunities, and/or pursue entrepreneurship, Selibeng.com offers the resources you need to make it happen.