SHE Compliance Officer

Main Purpose of the Role:

Develop, Implement & Maintain the Aspen Pharmacare SHE Management System for Eastern Cape Warehousing and Distribution.

DUTIES:

Operational Activities:

• Co-ordinate hygiene surveys and sign off survey reports
• Co-ordinate corrective actions of survey findings and internal/external audits
• Conduct and review baseline Risk Assessment
• Conduct / co-ordinate issue based risk assessments
• Co-ordinate preventative actions identified through risk assessments
• Maintain legal appointment database
• Co-ordinate SHE Training
• Create, edit and review of SHE procedures, work instructions and standard forms in conjuction with interested and affected parties
• Conduct pre-commissioning inspections
• Ensure mechanical, electrical and general safety inspections are up to date as per legal requirements or company standards
• Ensure all environmental monitoring is conducted as per company standards
• Attend SHE Committee meetings
• Sign Off of SHE Rep files
• Conducts internal SHE audits
• Following up and close out of non-conformances
• Conduct visibility inspections
• Conduct trend analysis for SHE performance indicators
• Present monthly SHE stats
• COVID-19 compliance
• Onsite Contractor Management
• Communicate with Local authorities
• Conduct PPE and SHE Work Instruction training
• Monitor any operational or structural changes, which may affect SHE Management control programmes
• Investigating incidents/accidents in conjunction with line management, employee representatives and related processes
• Advise and support line management in correcting deviations and non-compliances
• Ensure emergency procedures and contingency plans are updated and implemented as directed
• Ensures all PPE and related equipment are of high quality, right for specific applications, adequate for respective purpose and comply with specifications
• Encourage and motivate a culture of a healthy and safe working environment

Human Resources (Compliance to Labour Legislations and In-house Best Practice)

• Familiarise yourself with relevant legislation in accordance with the company policies and procedures
• Promote diversity, equal opportunity and fair treatment in the workplace
• Execute company EE plan, procedures and targets
• Formulate and execute a Workplace Skills Plan in conjunction with the HR Department
• Manage staff performance through the Company Performance Management program
• Manage staff succession through the company succession planning program

GMP/ GDP/ GWP

• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Comply with GMP / GDP / GWP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are produced, tested and stored according to the required SOP’s and documentation

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment
• Report any unsafe or unhealthy situations to the Head of Warehousing and Distribution
• Report any incident to the Head of Warehousing and Distribution which may affect employees health or cause injury

Management

• Manage departmental financial, SHE, HR and GMP/GDP/GWP responsibilities and activities
• Plan, lead, allocate and manage departmental activities, resources and tasks in accordance with agreed budgets, service/delivery targets and daily/weekly/monthly plans
• Establish and maintain appropriate systems for operational management and measurement
• Develop and implement continuous improvement plans and actions
• Manage departmental absenteeism

QUALIFICATION AND EXPERIENCE

• Matric / Grade 12
• SAMTRAC or equivalent (Minimum requirement)
• Integrated Management System Internal Auditor
• Risk Management Certificate
• Advanced principles of Safety Management
• Minimum 5 years SHE working experience in a manufacturing environment
• Experience within a pharmaceutical facility would be an advantage
• Contractor Management
• In-depth OSH Act Certificate

Knowledge

• ISO45001:2018 System implementation & maintenance
• ISO14001:2015 System implementation & maintenance
• Risk management and assessment
• Incident investigation
• Internal/ Lead Auditing
• Training

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 29 June 2021. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application.