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Title : STAR Subaward Finance Manager
Department : HIV/ TB STAR CORE TEAM
Location : Johannesburg South Africa
Employment status : Project Based
RESPONSIBILITIES include:
Subaward Compliance
- Develop and negotiate, Pre-award Letters of Authorization as well as amendments of subaward under UNITAID STAR Project subagreements;
- Implement subaward management tools, templates, methods; and processes developed by PSI’s Grants and Contracts Department;
- Ensure that subagreements are reviewed and approved by PSI’s Grants and Contracts Department in accordance with PSI policy;
- Ensure Patriot Act and Transparency Act reporting and compliance;
- Maintain essential subaward documentation: pre-award assessments, reports, checklists, site visits, important email communications;
- Coordinate closely with the Grants and Contracts Department to evaluate risk and design relevant monitoring and capacity building plans related to development subrecipient capacity;
- Work closely with Grants and Contracts department to ensure the effective use of tools for monitoring sub-awards for effective project monitoring and sub-award closeout.
- Follow up on all subaward compliance audit issues and document resolutions.
- Support external and internal audit processes.
Financial Management
- Monitor and review STAR sub-award partner reports and recommend corrective actions to ensure that sub-award partner financial reports are accurate and in line with donor reporting requirement
- Work with PSI’s Accounting team to reconcile actual expenditures against advance payments;
- Initiate and track payments subrecipients;
- Track spending and review subrecipient burn rates against subagreement terms and prime agreement contractual obligations;
- Ensure that there is a documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting;
- Liaise with Financial Manager to ensure subrecipient expenditures are able to be incorporated into prime award financial reports;
- Support Finance Manager in all STAR related financial reporting.
- Manage responses to donor queries regarding financial reports and variance justification in close coordination with sub-awards and finance Manager
- Influence decisions on currency issues in subaward management – what is the prime award currency, what is the subaward currency, what currency are payments made in, how do currency fluctuations affect both PSI and subrecipient financial positions.
Budgeting and Forecasting
- Liaise with Finance Managers to ensure that subaward budgets and payments align with donor budgets and program deliverables;
- Coordinate with Subaward for budget realignment and budget narrative for annual budget realignment
Requirements include:
- Bachelor’s degree in a relevant subject areas or equivalent years of experience;
- At least 3 years of experience working in grant management, subaward management, or a related field.
- Strong financial management, data analysis, and excel skills;
- Demonstrated knowledge of USG rules and regulations. Experience with GFATM a plus;
- Detail oriented and organized;
- Excellent communication and interpersonal skills;
- Ability to work efficiently and quickly under pressure;
- Ability to prioritize and perform multiple tasks;
- Ability to work with minimal supervision and follow through on assignments;
- Demonstrated interest in international health and development issues
HOW TO APPLY
Please send your full application to [email protected] by 25 August 2019. All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews. SFH is an equal opportunity employer.