SUMMARY:
The job responsibility includes procurement of goods and services in accordance with PSI procurement policies and procedures to ensure that end-user’s needs are met. The incumbent will find vendors for goods and or services; ensure order fulfillment with vendors and negotiate pricing and delivery schedules. The incumbent will also be responsible for the review and update of the procurement policies and procedures.
This position is based in Maseru and reports to the Procurement and Supply Chain Manager
ROLES & RESPONSIBILITIES:
Responsibilities include, but are not limited to:
Ensure all procurement is within the relevant departmental budgets and that it is in line with procurement good practices, internal and donor policies and procedures
Review and update of procurement policies
Track the items on the procurement plan and ensure that it is up to date
Find suppliers and negotiate contracts and best prices on quality equipment, materials and other essential items PSI may need; ensure compliance with the terms and conditions agreed on and further coordinate payment and delivery details
Ensures adherence to requirements for competitive procurement (quotation requirements) and the overall management of the tender process while maintaining confidentiality in bidding and tendering process
Ensures correct approvals on Purchase Requisition forms according to new signature authorization levels
Maintains business relationships with suppliers that service PSI and interact with suppliers on a daily basis to resolve transactional issues and gather critical information invoices, tracking info, tax docs. etc
Oversees and updates annually the preferred vendor list
Adheres to a strict no conflict of interest policy
Prepares annual procurement plans with inputs from relevant departmental managers
Works with Program Managers, and regional colleagues to ensure correct and timely procurement of all goods to support PSI’s largest programs
Oversees that all procurement transactions are completed with the correct and necessary documentation
Prepares all required monthly reporting
Develop and maintain contract templates for different contracts and sub-contracts that PSI/L uses.
Responsible for managing work to improve procurement processes.
Responsible for resolving invoice price and terms discrepancies to enable order processing.
Reviews all contracts in collaboration with DCR-CS before forwarding to the CR for approval.
EDUCATIONAL QUALIFICATIONS AND WORK EXPERIENCE:
Degree in Purchasing and Chain Supply Management/Business Degree /Management or any Social Sciences degree is essential.
At least 2 years working experience
One-year experience in a Non-Governmental Organization
Strong working knowledge of USAID, CDC and USG Rules and Regulations including A133 audits
Strong Working knowledge of QuickBooks Enterprise is a necessity
KEY COMPETENCIES:
Familiarity with writing contracts will be an added advantage.
Business acumen, initiative, entrepreneurial ability
Ability to operate in a team environment
Strong analysis, planning and organizational skills
Strong written and verbal communication skills
Computer literacy
Should hold a valid driver’s license.
HOW TO APPLY:
Interested candidates should hand deliver cover letter, resume/curricula vitae (CV), list of 3-5 professional references (with contact information, supervisory references preferred), certified copies of passport/ID and all academic degrees to the Human Resource Manager, PSI Lesotho, 138 Moshoeshoe Road, Industrial Area, Maseru, P.O Box 15863. While all application submissions will be reviewed and considered, only the most qualified candidates will be contacted for interviews.
The application submission deadline is 12:30p.m. Local time on Friday, 12th June 2020.