MINISTRY OF LAW AND JUSTICE
EXTERNAL CIRCULAR NO. 1 OF 2026
REF: LCMCIWI
RE-ADVERTISEMENT
Applications are invited from suitably qualified local candidates for the following vacant position tenable at the Ministry of Law and Justice.
POSITION DETAILS
- Title: Senior Procurement Officer
- Reports To: Procurement Manager
- Division: Admin Justice
PURPOSE OF THE ROLE
To manage effectively the procurement of goods, works, and services for use by the organisation in accordance with existing Rules and Regulations.
KEY TASKS AND RESPONSIBILITIES
1. Overall Administration of the Procurement Unit Activities
- Attends divisional meetings to review progress of planned operations of the Unit.
- Ensures that procurement of goods, works, and services is carried out in accordance with the approved Annual Procurement Plan to achieve value for money.
- Submits monthly reports to the Procurement Manager on activities within his/her sphere of procurement responsibility to show progress on the action plan.
- Finalises and issues invitation-to-tender documents to facilitate the evaluation process.
- With approval of the Procurement Manager, negotiates contracts within budgetary limitations to achieve value for money.
- Finalises contract documents and submits them to the Procurement Manager for approval.
2. Monitoring Compliance with Procurement Legal Framework and Corruption Control
- Ensures that requisitions and associated documentation are correctly completed and signed by the appropriate signatories.
- Ensures that procurement is carried out in accordance with existing rules and regulations to promote transparency and accountability.
- Implements measures to reduce fraud and corruption.
- Reports to the Procurement Manager any suspected or confirmed cases of fraud for appropriate action.
- Supervises the seeking of quotations as provided for in the Regulations for price and quality comparison.
3. Implementation of Staff Development and Performance Monitoring Policies
- Mentors Procurement Unit staff on Public Service Rules and Regulations, Financial Management and Accountability Act, and procurement regulations to ensure compliance.
- Ensures staff understand their Job Descriptions through induction for effectiveness.
- Develops the Procurement Unit training plan and submits it to the Procurement Manager for approval.
- Organises training and provides coaching to staff under his/her management control to improve performance.
- Approves individual work plans for effective performance management.
- Approves specific teamwork assignments and performance objectives to achieve set targets.
4. Facilitation of the Procuring Process
- Participates in reviews of potential suppliers’ ability to meet organisational requirements for design, performance, price, and delivery, and contributes to the Government’s Approved Suppliers List.
- Develops and maintains an up-to-date database of prices of goods, works, and services identified in the Annual Procurement Plan.
- Collects information required for preparation of the Annual Procurement Plan as part of the budget approval process.
- Ensures records are kept of all requisitions received and actions taken.
- Ensures records of costs, deliveries, and performance are maintained and discusses defects with user divisions for corrective action.
5. Disposal of Unserviceable, Obsolete, and Surplus Stores / Asset Items
- Gathers information and completes standardised disposal forms for submission to the Procurement Manager.
- Coordinates the establishment of the evaluation committee to assess disposal bids.
JOB SPECIFICATION
Education and Experience
- Master’s Degree in Business Administration/Management, Public Administration, or Economics, with at least two (2) years’ experience in procurement work at the level of Procurement Officer, plus a CIPS Advanced Diploma in Purchasing and Supply;
OR - Bachelor’s Degree in Business Administration/Management, Public Administration, or Economics, plus a CIPS Advanced Diploma in Purchasing and Supply, with at least four (4) years’ experience at the level of Procurement Officer.
Membership of a relevant professional body in procurement and supply chain management will be an added advantage.
Other Relevant Knowledge
- Knowledge of Public Service Rules and Regulations.
- Knowledge of Financial and Procurement Regulations.
CORE COMPETENCIES
- Ability to understand and implement Procurement Regulations, the Procurement Manual, and Procurement Process Operating Instructions.
- Ability to interpret generally accepted procurement and stock control procedures.
- Ability to write reports to inform decision-making.
- Ability to understand procurement and project-related risks and manage them.
- Ability to use relevant software packages (Pastel-V6, PowerPoint, MS Office, Word, Excel).
- Ability to identify trends and advise the Procurement Manager on future developments.
- Ability to understand and handle figures.
- Ability to make informed decisions confidently.
- Ability to apply judgment and corrective measures when required.
- Ability to identify and solve problems.
- Ability to achieve service standards that meet user division expectations.
- Ability to act in accordance with generally accepted accounting standards and principles.
- Ability to work collaboratively and share solutions.
- Ability to support staff development initiatives.
- Ability to keep teams informed and assign tasks effectively.
- Ability to influence work practices and liaise with all management levels.
- Ability to harness diverse skills and perspectives to achieve shared objectives.
- Ability to exercise objectivity and provide clear direction to drive productivity.
RESPONSIBILITY
For the Work of Others
- Responsible for ensuring adherence to policy guidelines and procedures.
For Resources Controlled
- Responsible for expenditure control and maintenance of a database of government assets.
For Safety of Others
- Minimal, but applicable during site visits and inspections.
Effect of Errors
- Requires high concentration, accurate calculations, and firm enforcement of legislation and procedures.
COMPLEXITY
Decision-Making
- Requires proven ability to make day-to-day procurement decisions and approve annual work plans.
Problem Solving
- Requires ability to resolve procurement-related issues, handle complaints and appeals from the business community, and manage staff-related problems in line with Regulations.
SUPERVISION RECEIVED
- Accountable to the Procurement Manager and guided by the Lesotho Constitution, Public Service Act, associated regulations, and the Public Procurement Regulations, 2007.
CHANGE MANAGEMENT
- Requires ability to champion, inspire, and deliver continuous improvement in a results-focused environment.
KNOWLEDGE MANAGEMENT
- Responsible for ensuring that knowledge and information are recorded, shared, and utilised for organisational benefit.
DEXTERITY
- Requires dexterity in understanding and handling figures.
CONTACTS
- Maintains regular professional contact with procurement staff in other organisations, PPAD, the Office of the Accountant General, audit authorities, financial institutions, the business community, and the public.
EFFORT
Mental Effort
- Very high mental effort required due to the complexity of modern procurement, data analysis, and conflict prevention.
Physical Effort
- Minimal.
Emotional Effort
- Required to manage and resolve work-related issues involving staff and external stakeholders, and to seek guidance when necessary.
WORKING CONDITIONS
- Unfavourable conditions are minimal.
HAZARDS
- This factor is considered minimal.
APPLICATION INSTRUCTIONS
Applications on relevant forms:
- G.P. 103 – for job seekers
- G.P. 104 – for serving officers
Applications must be accompanied by certified copies of:
- Educational certificates
- Transcripts
- National Identity Document (ID)
Applications should be addressed to:
The Principal Secretary
Ministry of Law and Justice
P.O. Box 33
MASERU 100
OR
Be hand delivered to:
Human Resource Office, Justice Administration Headquarters
OR
Qhobosheaneng Office Complex
Phase I, Room 065 B
Please note: All applications must be accompanied by a certified copy of a national ID.
Closing Date: Not later than 12th February 2026