Organization: ForAfrika
We are the largest African humanitarian and development organization working to see Africa thrive. We work with local partners to empower communities in transitioning from crisis to prosperity. By addressing the root causes of challenges, building resilience, and fostering self-reliance, we ensure that every African has the resources and opportunities needed to thrive.
Position Title: Senior Procurement Officer
Location: Global Support Office / Country Offices
Position Type: Full-Time
Position Summary
The Senior Procurement Officer supports the end-to-end procurement process across ForAfrika country offices and the global support office. The role ensures that procurement activities are conducted efficiently, in compliance with policy, and through effective use of the Sage ERP system. The officer works closely with finance, logistics, and program teams to fulfill procurement needs, maintain accurate documentation, and uphold vendor relationships.
Key Roles and Responsibilities
1. Procurement Process Support
- Process procurement requisitions and purchase orders in Sage ERP in line with organizational policy
- Assist in vendor selection by obtaining quotations and preparing comparative bid analysis
- Track procurement timelines and follow up with suppliers to ensure timely delivery
- Coordinate with logistics teams on shipment tracking and documentation
- Maintain procurement files and records in compliance with audit and donor requirements
2. Vendor Engagement
- Communicate with vendors to clarify product specifications, negotiate pricing under guidance, and confirm delivery timelines
- Support the maintenance of the approved supplier database
- Collect vendor feedback and escalate performance issues to the line manager
3. Compliance and Documentation
- Ensure adherence to procurement thresholds and approval workflows
- Submit documentation for procurement committee decisions when required
- Maintain complete records to support audits, reviews, and donor reporting
4. ERP and Process Execution
- Use Sage ERP to manage procurement transactions
- Monitor defined procurement metrics to evaluate performance, identify bottlenecks, and report appropriately
- Identify system challenges and report them to the Procurement Manager or Director
- Support the generation of procurement reports and summaries
- Ensure procurement thresholds are observed, and the procurement committee decisions are well documented and filed
5. Internal Coordination
- Serve as a point of contact for procurement-related queries from assigned departments or country offices
- Liaise with finance and logistics to coordinate payment and delivery
- Participate in team meetings and share updates on procurement status
6. Learning and Capacity Sharing
- Participate in training sessions on procurement policies, processes, and ERP usage
- Support new team members by sharing knowledge and answering basic procedural questions
- Support local procurement staff to strengthen their skills and ensure compliance with organizational procurement standards
- Provide suggestions for process improvements
Knowledge, Skills and Abilities
- Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or related field
- CIPS Level 3 or higher (or equivalent professional qualification)
- Minimum of 3–5 years of procurement experience, preferably in development or humanitarian contexts
- Experience using Sage ERP or similar procurement systems
- Knowledge of procurement ethics, donor compliance standards, and documentation practices
- Ability to communicate clearly and work collaboratively with cross-functional teams
- Proficiency in Microsoft Office tools (Excel, Word, Outlook)
Closing date: 31 Jul 2025