Overview:
Baylor College of Medicine Children’s Foundation – Lesotho. The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Pediatric AIDS Initiative and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment, and support, serving thousands of children and families affected by HIV, TB, or other child health conditions.
BCMCFL is looking for highly qualified candidates to fill in the following position on a full-time, fixed-term contract basis. The position is based at Maseru Center of Excellence (COE) and reports directly to the Finance and Procurement Director.
Position: Senior Procurement Officer (1)
Duties and Responsibilities
Position Description
- Conduct regular reviews of procurement policies, processes, and guidelines to measure their effectiveness and applicability, including customer satisfaction and report to Foundation Management
- Ensure with BCMCFL & donor regulations and applicable legislation. Review specifications for procurement of equipment, supplies, and services; and Reviews Request for Quotations (RFQs) and Request for Proposals (RFPs)
- Coordinate price quotations and prepares terms, conditions, and/or specifications for prospective procurements)
- Participates in meetings with selected staff to develop or evaluate quotations or proposals.
- Maintains effective working relationships with co-workers, suppliers/vendors, and the general public through effective communication and conducts supplier performance reviews on regular basis.
- Analyses bids submitted and participates in the identification of the best bid.
- Ensure that Purchase Orders/Commitments tracker and updates it periodically in liaison with Finance.
- Assists co-workers, vendors, and others with questions related to purchasing policies and procedures.
- Works with all departments to determine their procurement needs.
- Conducts research and performs cost analyses relevant to assigned projects or tasks.
- Coordinate, participate in, and/or train staff from Procurement and other BCMCFL Departments on BCMCFL Procurement Policies and Processes
- Conduct Partners’ / Sub-Grantees’ capacity assessment and capacity building plans as per set framework / guidelines.
- Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.
- Maintain a suppliers’ database, general procurement files and any other procurement related information.
- Provide input to grant Proposals and Projects designs.
- Perform any other duties as assigned from time to time.
Educational Qualifications, Work Experience and Key Competencies
- Bachelor’s Degree in Accounting; Purchasing and Supply; or related field
- 3 – 5 year’s relevant experience
- Experience in preparing bids, technical specifications and contractual agreements
- Ability to conduct research and apply independent judgement and technical knowledge to analyzing quotations, evaluating equipment and/or service quality, and comparing specifications and prices of competitive items
- Ability to apply independent judgment and technical knowledge to analyzing bids
- Honesty and integrity when handling procurements
- Knowledge of USAID rules and regulations governing grants and cooperative agreements will be an added advantage
How to apply:
Highly qualified Citizens and Residents of Lesotho are strongly encouraged to apply.
Interested candidates must email applications, including CV-certified copies of identity documents, qualifications and three work-related referees with contact details (one should be from the current supervisor/employer) and a cover letter to [email protected] on or before 12:00 noon on Friday, 05th May, 2023.
Clearly indicate the name of the post applied for on the Subject Line. Applications will be accepted through the email provided only. No hard copies will be accepted. Late applications will not be considered. Failure to comply with the above directions will result in the application being disqualified.
BCMCFL reserves the right to leave an advertised position unfilled if no suitable candidate is identified. Only shortlisted candidates will be contacted.