MINISTRY OF FINANCE AND DEVELOPMENT PLANNING
EXTERNAL CIRCULAR NOTICE NO. 3 OF 2025
Reference: FIN/HR/ADVERTS/03
Applications are invited from suitably qualified local candidates for the following position:
DEPARTMENT: SUPPORT SERVICE DEPARTMENT
JOB TITLE: Senior Human Resources Officer (Civil Pensions)
GRADE: H
RESPONSIBLE TO: Human Resources Manager
NO. OF POSITIONS: One (1)
JOB SUMMARY
Under the supervision of the Human Resources Manager, the Senior Human Resources Officer is responsible for the following:
MAIN DUTIES
1.0 Coordination of Recruitment, Selection and Appointment Procedures and Processes
2.0 Undertakes Job Analysis, Work Studies, Surveys
- 2.1 Identifies job areas that need analysis and study
- 2.2 Selects a sample for study/analysis
- 2.3 States problems found in the areas studied
- 2.4 Conducts job analysis and work studies
- 2.5 Writes jobs that require description and review
- 2.6 Presents findings and recommendations for improvements to HR procedures and systems
3.0 Handles Disciplinary Cases, Grievances, Disputes and Safety of Employees
- 3.1 Advises staff on code of conduct, terms of employment and conditions of service
- 3.2 Creates awareness of health and safety standards and procedures
- 3.3 Attends to cases on disciplinary and grievances and counsels employees on personal/social problems that affect work
- 3.4 Investigates accidents in the workplace
- 3.5 Organizes employee welfare service as prescribed by policies and procedures
4.0 Ensures Production and Retrieval of Human Resources Information
- 4.1 Ascertains production of records on personal information
- 4.2 Directs compilation of HR information on HR activities and staff profiles
- 4.3 Oversees production of reports on HR developments and achievements
- 4.4 Oversees the production of monthly Salary Bill
- 4.5 Authorizes retrieval of HR information and reports
- 4.6 Attends to day-to-day changes in the Resource Link
5.0 Draws Budget and Determines Equipment Requirements
- 5.1 Prepares budget for personal emoluments
- 5.2 Identifies equipment and furniture requirements
- 5.3 Develops the annual HR budget
6.0 Staff Supervision and Budget Preparation
- 6.1 Prepares budget for personal emoluments and identifies equipment and furniture requirements
- 6.2 Allocates tasks and responsibilities to subordinates
- 6.3 Appraises performance of subordinate staff and reviews performance plans
- 6.4 Monitors implementation of duties executed for consistency
7.0 Supervision of the Payroll Team and Operations
- 7.1 Ensures timely processing of pension payments and helps resolve payroll-related issues
- 7.2 Assists in implementing payroll policies and procedures
- 7.3 Reviews pension calculations and payments for accuracy
- 7.4 Coordinates with the payroll manager on compliance matters and regulation changes
- 7.5 Prepares reports and documentation for audits and management
JOB SPECIFICATION
Qualifications
Option 1:
Masters in Human Resources Management / Business Administration / Industrial Psychology or any other related discipline
plus three (3) years relevant working experience as Human Resources Officer in Civil Pensions Field and knowledge of HRIS function
OR
Option 2:
Postgraduate Diploma / Honours in HRM / Industrial Psychology or any other related discipline
plus four (4) years relevant working experience as Human Resources Officer in Civil Pensions Field and knowledge of HRIS function
OR
Option 3:
BA Degree in HRM / Industrial Psychology / Public Administration or any other related discipline
plus five (5) years relevant working experience as Human Resources Officer in Civil Pensions Field and knowledge of HRIS function
OTHER NECESSARY SKILLS AND COMPETENCIES
Skills Required
- Good knowledge of payroll processes and pension regulations
- Strong organizational and analytical skills
- Ability to work under pressure and meet deadlines
- Good communication skills for team coordination
- Proven supervisory skills
- Passing of assessment test
- Appreciation of HR principles
- Computer literacy
- Interpretation of Public Services Rules and Regulations
Application Instructions
Submit applications at: Government Complex, Finance House, SSD – Human Resources Office, 3rd Floor, Room 3022
Applications on relevant forms:
- G.P 104 for serving officers
- G.P 103 for job seekers
Applications must be accompanied by:
- Certified copies of educational certificates, transcripts, ID, CVs
- Council on Higher Education (CHE) certificate of verification
Submission Address:
Human Resources Office
Ministry of Finance and Development Planning
Government Complex, Finance 3rd Floor, Room 3063
P.O. Box 395, Maseru
Closing Date: Monday, 22nd September 2025
Note: Candidates are advised to write their email addresses and two (2) contact numbers at the top of their application forms.