mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. m2m trains, employs, and helps empower women living with HIV to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV. For more, visit www.m2m.org.
Senior Finance Officer – Cape Town
The Senior Finance Officer will be working in the General Accounting Finance team with the Finance Director, Finance Manager, Accountant, Finance Officer and Finance Assistants.
The Senior Finance Officer will provide support to the Accountant and Finance Manager in recording and retrieving financial details of the organisation, including maintaining financial records, reviewing payments, cash handling and payroll processing. The Senior Finance Officer will be responsible for the administrative function of the unit and supervise relevant work outputs of the Finance Assistant/s and Finance Officer in the unit.
The Senior Finance Officer reports directly to the Accountant of the General Accounting Unit and provide direct support to the Finance Manager and Financial Director.
Key Performance Areas:
Establishing and maintaining administrative processes
Working with the system and support unit, the Senior Finance Officer will play a critical role in establishing administrative processes to be implemented at Head Office and Country Office (branches)
The Senior Finance Officer will be responsible for maintaining the established process
Provide support to Finance Assistant/s Finance Officers/ in-country Finance Staff
Supervise the outputs of the Finance Assistant/s, Finance Officer’s as to ensure all financial transactions for Head Office and Countries are accurately captured (AP/AR/GL, etc.)
Direct supervision of one Finance Officer
Review and approve Cash Receipts Journals
Raise Sales Invoices for approval by Finance Manager
Applying entries in Customer Accounts
Purchasing, Vendors, Payments & Cashbook Management
Provide guidance and support to the Financial Assistants/ Officer to enter all invoices into the Accounting system and allocate them against purchase orders
Review and Approve Purchase Orders ,Purchase Invoices and Credit Notes in Accounting system prepared by finance assistants , finance officers and travel coordinator
Review and Approve to assist the Accountant with review of Payment Vouchers and Creditors reconciliations prepared by finance assistants , finance officers and travel coordinator
Review and Approve staff expenses in the accounting system (Reimbursements and/or advance liquidations)
Coordinate and manage the process to setup new suppliers in the accounting system for all countries
Oversee the maintenance and updating of supplier information and relevant background checks and terrorist/debarment checks for all countries
Review the creditor age analysis report at month-end and flag any issues with the relevant Finance Assistant / Officer for them to investigate
Review open Purchase Orders for relevant countries
Review and approve Cashbook processing (debit orders and transfers)
Review and approve Credit Card processing
Payroll Journal / Review
Assist the Accountant with preparation of the monthly timesheet allocation and corresponding journal entry for relevant countries as allocated
Review timesheets for errors and request necessary corrections.
Process payroll related journals and accruals for countries as allocated
Process Intercompany Discovery invoice for US Staff
Review VIP Payroll for relevant countries as processed by Payroll Officer’s
Fixed Assets
Set up Fixed Asset cards for all new fixed assets
Reconciliation of the Fixed Assets Sub ledger to the General Ledger
Oversee and manage the maintenance of the Fixed Assets Register
Manage and initiate the annual fixed asset verification for ALL countries
Process monthly depreciation journal and asset disposals
Month-end and year-end close activities
Prepare the relevant month-end close reconciliation of balance sheet accounts for m2m South Africa
Prepare the bank recons for m2m SA
Prepare monthly vendor, customer and fixed asset recons to ensure the sub-ledgers agree to the general ledger and report any variances to System Support.
Process Severance Accrual for Countries
Process Fringe Pool Allocation for m2m SA
Prepare Prepayment Release for m2m SA
Assist with the mid-year and year-end activities in preparation for the yearly audit for m2m South Africa and relevant countries (branches)
Support the General Accounting Finance Manager and Accountant with the m2m South Africa Audit
Review Balance sheet and bank reconciliations for a selection of countries on a monthly basis, and report any control weaknesses to CMU, the Accountant and General Accounting Finance Manager.
Qualification and Experience
Recognized Accounting/Business diploma or degree or
At least 5 years’ work experience in a related role
Focused and versatile team player that is comfortable under pressure
Analytical and problem solving skills
Structured and process driven
Computer skills including the ability to operate computerized accounting, spreadsheets and word processing programs at a highly proficient level
Excellent interpersonal skills; ability to work on own and within various teams;
Ability to manage competing tasks; ability to prioritize and produce high level output consistently
mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people.
Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.
To Apply:
Interested applicants should apply for this position via https://m2m.org/who-we-are/careers/ by 23 April 2021.