Sales Administrator – Pinetown

Position Title: Sales Administrator (Pinetown)

The main purpose of the job is to provide administrative support to the Sales Team in a timeous and effective manner to ensure that sales targets are met.

Reporting: This role will report to the National Sales Manager

Job Objectives

  • To follow up on documentation required (OTP / Quote / Finance).

  • To open deal files from Predicted / Quotations / OTP’s received.

  • To follow up on finance approvals.

  • To co-ordinate deal documentation from Sales Executives and submit to Head Office.

  • To complete deal summary with integrity.

  • To ensure pending / confirmed mails received and processed.

  • To submit the PDI Form.

  • To submit the Invoice request.

  • To submit the Invoice to Bank.

  • To co-ordinate final delivery of vehicles & ensure approved releases.

  • To arrange delivery documentation.

  • To arrange registration of Vehicles (including COF orders, arranging, eNatis queries, Data Plates).

  • To control & issue of Driver Kits / Key Rings.

  • To capture the delivery coupon after receipt from Sales Executive.

  • To follow up receipt / stocking of Trade-Ins.

  • To manage Trade Packs / Trade-In process.

  • To follow up with the Sales Executives if there is a Maintenance contract on the deal, if yes, support with the application and send all documentation through to Maintenance Department.

  • To assist, follow up and report on Trade Back Applications.

  • To ensure that all Deal Files has been closed.

  • To follow up and report on Debtors.

  • To assist with agreements / documentation on Demonstration Vehicles where applicable.

  • To assist with the loading of Trucks on the Online-system

  • To update the Sales Reporting File.

  • To assist with the general enquiries / telephone calls / walk ins.

  • To support Sales Team in respect of quotations, etc. when out of office

Education & Job Experience

  • Must have a Diploma in Office Administration

  • Must have at least 2 years administrative experience within the Automotive Industry

  • Preferably 2 to 3 years’ experience in a Sales environment

Job Knowledge & Skills

  • Computer literacy and MSOffice (Advantageous)

  • Systems knowledge e.g. Automate

  • Sales processes

  • Good Understanding of Policies and Procedures

  • Industry knowledge (Desirable)

  • Interpersonal skills

  • Ability to work under pressure

  • Attention to detail

  • Accuracy

  • Time management

  • Communication skills

  • Following Instructions and Procedures

  • Delivering Results and Meeting Customer Expectations

  • Planning and Organising

  • Coping with Pressures and Setbacks

  • Adhering to Principles and Values

  • Achieving Personal Work Goals and Objectives

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer.

Apply here!