Applications are invited from suitably qualified local candidates for the following positions that are tenable in the Ministry of Agriculture and Food Security.
MINISTRY : AGRICULTURE AND FOOD SECURITY
DEPARTMENT : FIELD SERVICES
JOB TITLE : REGISTRY SUPERVISOR
GRADE : D
NO. OF POSITIONS : 2
REPONSIBLE : ASSISTANT HUMAN RESOURCES OFFICER
LOCATION : MAFETENG & QACHA’S NEK
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF ASSISTANT HUMAN RESOURCES OFFICER; THE INCUMBANT IS RESPONSIBLE FOR DEVELOPING A FILING SYSTEM, RECORDING MAIL, FACILITATING A FILE ARCHIVING SYSTEM.
DUTIES
1. RECEIVING MAIL
1.1 The Registry Supervisor is responsible for receiving,
verifying and processing documents, including incoming and outgoing mail and overseeing the documentation of same in suitable registers, as well as for monitoring the use of authorized classification lists and the development of new subject headings.
1.2 Develops and maintains a filing system for office correspondence.
1.3 Develops an indexing system for appropriating filing of office mail.
2. RECORDING MAIL
2.1 Develops a register of all incoming and outgoing mail to facilitate systematic recording of mail.
2.2 Develops a file movement register to follow systematic recording of mail
JOB SPECIFICATION
Diploma in Public Administration or Human Resources Management
OR
Certificate in Human Resources Management or Records Management plus three (3) years’ experience in registry work.
Applications on relevant forms, (obtainable from the Ministry of Agriculture & Food Security), GP 104 for serving officers and GP 103 for job seekers duly accompanied by certified copies of educational certificates, transcripts, National Identity Document and up-to-date performance appraisal forms for serving officers.
All applications must be addressed to:
The Director of Human Resources
Ministry of Agriculture & Food Security P.O. Box 24
Maseru – 100
Not later than the 20TH December, 2021 before 12:00 noon.