TITLE: Records Assistants
LOCATION: Respective Hiring Districts
REPORTS TO: District Strategic Information and Evaluation Officer
Key responsibility
Working closely with the District SI&E Officer and the health centre’s health care providers, the Records Assistants will handle the filing and maintenance of the patient medical records/charts of the HIV program at the health centre where they are placed.
Essential Duties
- Maintain a filing system of the Health Centre’s Chronic Care/ART patient cards and/or other documents related to the HIV program.
- On a daily basis pull out and refile Chronic Care/ART patient cards of patients scheduled to come for services on the day.
- Insert all relevant documents and forms in the Chronic Care/ART patient cards in accordance with the health facility’s requirements.
- Working in collaboration with the health facility clinician(s), update the HIV program registers ensuring completeness of the required information.
- Working in collaboration with the health facility data clerk, support the health facility to accurately compile its monthly reports
- Submit monthly (or as required) the health facility’s performance reports.
- Coordinate health facility quarterly data reviews
- Conduct quarterly data verification of all the reported data
- Pull out charts as needed for special reviews.
- Review of records and registers when needed.
- Ensure safe storage and strict confidentiality of all the patients records/data at all times.
- Perform other duties as assigned.
Required Qualifications
- Diploma in Statistics / demography or any other relevant field
- At least 3 years’ experience, training in keeping medical records is an added advantage
Nothing in this job description restricts management rights to assign or reassign duties and responsibilities to this job at any time.