Global Business Services, Umhlanga Rocks
RECEPTIONIST/ADMINISTRATOR ( P12 )
THE ROLE REPORTS TO THE GENERAL MANAGER FINANCE – SHARED SERVICES
THE MAIN RESPONSIBILITIES OF THIS ROLE ARE:
- Perform Secretarial duties and Reception
- Answer and screen incoming calls and direct them accordingly
- Take and deliver messages accurately
- Welcome visitors and contractors in a friendly and professional manner, determine the nature of their business and direct them accordingly
- Keep the reception area clean always
- Monitor and maintain visitor access and security awareness
- Assist visitors and contractors to find their way around the office
- Book and maintain meeting rooms
- Organise functions
- Keep up to date with staff movements and maintain a movement schedule
- Receive, sort and distribute mail and other deliveries
- Responsible for outgoing courier services
- Keep a daily and weekly register of deliveries and collections, including waybill numbers
- Develop and maintain good working relationships to provide a collaborative service
- Work closely with the IT Department to provide a collaborative service
- Generate and submit monthly telephone reports to General Manager Finance – Shared Services
- Update the list of employees monthly and distribute to all
- Keep an up to date list of emergency and important contact details
- Log calls, redirect and escalate telephone and other related faults to appropriate departments
- Perform other ad-hoc duties as assigned by management
THE IDEAL CANDIDATE SHOULD:
- Have Matric/ Grade 12
- Having an Office Administration/Management Diploma will be an advantage
- Have a minimum of 3 years’ experience working in Switchboard/Reception/ Secretarial environment
- Display a knowledge of administrative and clerical procedures
- Display a knowledge of customer service principles and practices
- Be Computer literate in MS Office and basic SAP/R3
- Have excellent verbal and written communication and problem-solving skills
- Understand the value of building relationships
CLOSING DATE: 01 JULY 2019
How to Apply? Please click on one of the buttons below. If you encounter any issue while applying contact your HR contact .
Feel free to visit our website for further information www.sappi.com
Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Should you not have been contacted within 14 days of the closing date of this advert, please consider your application unsuccessful.