Receptionist

685

JOB ADVERT – Receptionist, Scott Hospital, Morija

Job Title : Receptionist

Grade : D

Responsible to : Deputy Administrator

Department : Administration

Purpose of the job:

To provide general receptionist assistance to the Hospital

JOB SUMMARY:

Serves visitors by greeting, welcoming and directing them appropriately, notifies relevant personnel of their visitor’s arrival; Maintains security and telecommunications system.

DUTIES AND RESPONSIBILITIES:

– Welcome visitors by greeting them, in person or on the telephone, answering or referring inquiries.

– Directs visitors by maintaining employee and department directories; giving instructions.

– For security purposes, control entry into administration offices by allowing legitimate people to enter.

– Maintain security by following procedures; monitoring logbooks.

– Receiving, replying, and directing mails and phone calls to the relevant people

– Printing and photocopying hospital’s documents

– Maintains telecommunication system by following manufactures instructions for house phone and smooth operation

– Monitor telephone usage.

– Maintain safe and clean reception area by complying with procedures, rules and regulations.

– Maintain continuity among work teams by documenting and communicating actions, irregularities and continuing needs.

– Never leave a reception area without reporting.

– Maintain housekeeping in the reception by always keeping it tidy and presentable; no noise and no eating at the reception.

– Have emergency telephone numbers well displayed

– Draft letters and schedules for the hospital and write memos.

– Responsible for collecting mails from the post and distributing them.

– Maintain electronic and paper records ensuring that information is well organized and easily accessible.

– Manage office consumables.

– Photocopying hospital stationery.

– Monitor travelling registering book.

– Liaison with other departments in helping them with their needs

– Perform any other duty that may be assigned by your supervisor from time to time.

JOB SPICIFICATION:

– Have a Diploma in Secretarial studies or any related field.

– Proficient in MS office, exel and software

Skills:

– Good communication skills

– Fluent in both Sesotho and English

– Time conscious

– Good interpersonal skills.

– Ability to multitask

How to apply:

Suitably qualified and experienced candidates should submit their application letters, curriculum vitae, certified copies of educational certificates and transcripts, copy of ID and two reference letters to:

The Human Resources Office, Scott Hospital of LECSA, P/Bag Morija 190

On or before Wednesday the 24th November 2022 at 12:00 noon

Disclaimer:

Only shortlisted applicants will be contacted. Scott Hospital reserves the right to appoint suitable candidates that meet the application requirements. No late applications will be accepted.

Comments