MINISTRY : PUBLIC SERVICE
JOB TITLE : PUBLIC RELATIONS OFFICER
GRADE : G
NO. OF POSITIONS : ONE (1)
RESPONSIBLE TO : PRINCIPAL SECRETARY
JOB SUMMARY
Under the general supervision of the Principal Secretary, the incumbent will conduct governance by understanding and applying relevant policies, legislation, processes and procedures; creates, manages and implement public relations campaigns with the aim of enriching the Ministry’s position within the Public and maintains strong relationships with media representatives.
MAIN DUTIES
1. Conducting Governance
1.1. Familiarize, understand and apply Ministry’s policies, processes and procedures.
1.2. Manages internal and external information
1.3. Identify areas that require improvements in order to realign them with current programmes of the Ministry.
2. Ministerial Image Building
2.1. Organize promotional events such as open days, exhibitions, tours and visits.
2.2. Design, write and produce a Ministerial newsletter, articles, leaflets, reports, publicity brochures, information for Ministry’s website and promotional videos.
2.3. Develop Internal and External Communication strategy.
2.4. Work with the Management of the Ministry and relevant stakeholders to determine events’ budget and manage expenses to that budget.
2.5. Promote services and special projects of the Ministry through Public Relations Initiatives.
2.6. Plan and direct information programmes designed to create and maintain a favourable public image for the Ministry.
2.7. Procure Sponsorship deals
3. Maintaining strong relationships Media representatives
3.1. Create and deliver press releases, MPS newsletter content, Social media content and speaking proposals
3.2. Analyze Media Coverage
3.3. Organize media coverage of events held by the MPS to attain the widest publicity.
4. Preparation of Annual Budget and Annual Reports
4.1. Prepare a budget for public relations activities for inclusion in the overall budget for the Office.
4.2. Provide report on own activities on quarterly basis.
JOB SPECIFICATION
Masters Degree in Journalism, Communications or Marketing plus 2 years working experience in relevant field
OR
Bachelors Degree in Journalism, Communications or Marketing with three (3) years relevant working experience
Other Necessary knowledge and Skills
Excellent Communication skills both orally and in writing Good interpersonal skills
Advanced Computer literacy and IT Skills
Ability to prioritise and plan effectively
Knowledge of Public Service Rules and Regulations
Awareness of different Media Agendas
Ability to work under pressure
Applications on relevant forms of G.P 104 for serving officers and GP 103 for job seekers duly accompanied by certified copies of educational certificates, transcripts, I.D., C.V’s & Council on Higher Education (CHE) certificate of verification should be hand delivered to HUMAN RESOURCES OFFICE AT THE MINISTRY OF THE PUBLIC SERVICE NOT LATER THAN 24th FEBRUARY, 2025.