Provision of security services

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INVITATION TO TENDER NUMBER: 7 OF 2021/2022

The Ministry of Finance invites tenders from interested local registered companies for the provision of security services to save guard and protect property and people at Finance House and Government Records Centre.

The Tender document is obtainable from procurement Unit 2nd Floor, Room

2005 during working hours from 0900hrs to 1600hrs. Bidders must purchase a copy of the tender document at a non- refundable fee of M500.00. The procedure for obtaining the document is as follows:

Payment of the bid document must be made at 2nd Floor Room 2010 (Finance Accounts). The receipt issued must be taken to the office of Procurement Unit Room 2005 where the document will be issued.

Any tender that does not reflect a copy of a valid receipt issued by Accounts section of the Ministry of Finance will be considered null and void and automatically disqualified

  1. REQUIREMENTS AND PRE-REQUISITES
  1. Copy of original receipt for the ITT document.
  2. Company Profile
  3. Correct number of responses (one original and four copies)
  4. Three reference letters confirming experience in similar sized project
  5. Provide certified copy of proof of insurance covering company’s employees
  6. Registration certificate (Form 2A)
  7. Fire Arms certificate
  8. Certified copy of two way radio system license
  9. Copy of Tax Clearance and Traders license certified at source
  10. Provide a clear break-down of tender price
  11. Include VAT in tender price (if applicable)
  • Specification
  • : Thirteen guards during the day
    • : Four armed Guards after working hours
    • : Two way radio facility for both shifts

All Tenderers should deposit one original and four copies of the bids, which should be deposited in the tender box at the Finance House, 3rd Floor, Government Complex not later than Tuesday, 22 June, 2021 on or before 1200hrs. Tenders will be opened in the presence of Tenderers or their representatives who choose to attend at 1430hrs on the same day (Tuesday, 22 June, 2021) at 3rd Floor, Ministry of Finance Tender Board Room.

Tenders should be clearly marked “Tender number 001 of 2021/2022, Provision of security services to the Ministry of Finance ( Finance House)”    

  • Tender process Time table

The tender process will be guided by the following indicative dates

ActivityDatesTime
Dead Line for clarification  11 June,20214.30pm
ITT Close11 June, 202112.00
Tender opening date22 June, 202114.30
  Evaluation and contract award  24 – 29 June,2021  4.30
  • Evaluation Criteria

Attachment of all mandatory requirements

Price

Note: The recommendation/reference letters must be addressed to the ministry of Finance

Before the award of contract Ministry of Finance may carry out due diligence to authenticate the information given. Misrepresentation of information by any bidder will lead to automatic disqualification

  • Validity of Bids

Tenders must be valid for 90 days from the date of opening.

  • Contact Details

Tenders must bear full name and address (email, physical and postal addresses) of the company, full name of contact person for this tender, his/her telephone numbers (both landline and mobile) and email address.

  • Additional Information or Clarification

Additional Information or Clarification of the tender may be requested from the address below until the 11 June, 2021 after which no more information/clarification will be provided

Physical/Postal address

Procurement Unit

P.O Box 395, Maseru

2nd Floor Finance House, Room 2004/5

Contact Person:

Mrs Moipone Ramollo –   Procurement Manager              

Tel. 22315318/ Cell:58850704   

OR

Mafusi Mosamo (Ms)

Administration Office

Tel.

OR

Tel: 22320169

This tender will be awarded by the Ministry of Finance Tender PanelBidders must however, note that awarding of this tender will be subject to an agreed contract

The Ministry also reserves the right to cancel the tenders before submission/opening OR postpone the tender submission/opening dates and to accept/reject any or all tenders without assigning any reasons thereof. The Ministry is not bound to accept the lowest or any bid

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