INVITATION TO TENDER NO: 003 OF 2021/2022
The Ministry of Finance (MoF) invites tenders from suitable locally registered companies for the provision of Catering services on a monthly basis for the financial year 2021/2022. Bidders must bid and hold licences from the following eleven regions Botha Bothe, Hlotse, Maputsoe , Maseru , Berea, Mafeteng, Mohales Hoek, Quthing, Mokhotlong, Thaba- Tseka and Qacha’Nek).
Any bidder who tender his bid at a wrong region shall be disqualified
Tender document is obtainable from procurement Unit 2nd Floor, Room 2005 during working hours from 0900hrs to 1600hrs. Bidders must purchase a copy of tender document at a non- refundable fee of M500.00. The procedure for obtaining the document is as follows:
Payment of the bid document must be made at 2nd Floor Room 2005 ( Accounts Section). The receipt issued must be taken to the office of Procurement Unit 2nd Floor Room 2005 where the document will be issued.
Any tender that does not reflect a copy of a valid receipt issued by Accounts section in the Ministry of Finance will be considered null and void and automatically disqualified.
Requirements and Pre-requisites
Tenderer is expected to provide:
- Copy of original receipt for the ITT document.
- Company profile
- Correct number of responses (one original and four copies).
- 3 reference letters confirming experience in similar sized project (must be directed to the Ministry of Finance and be for services within the last six months
- Copies of Traders License and Tax Clearance certified at source
- Food handlers certificate
- Tender price should include VAT
NB: It should be in the Bidders interest to bind documents properly. The Ministry will not be liable for missing leaflets if not binded.
Evaluation criteria
- Submission of mandaroty requirements
- price
Tender issuance and Submissions
All Tenderers should deposit one original and four copies of the bids and be deposited in the tender box at finance House, 3rd Floor, Government Complex not later than the 17th August, 2021 on or before 1200hrs. Tenders will be opened at 1430hrs on the same day 17th August, 2021) at 3rd Floor, Ministry of Finance Tender Board Room.
PLEASE NORE:TENDERERS ARE ADVISED TO NOMINATE ONE REPRESENTATIVE PER DISTRICT DURING TENDER OPENING IN ORDER TO ADDRESS COVID 19 REGULATIONS
Tenders should be clearly marked according to the region to be served. For example, “ Tender number 003 of 2021/2022 provision of catering Services for the Ministry of Finance “( Maseru)
Tender process Time Table
The tender process will be guided by the following indicative dates
| Activity | Dates |
| Start of sale of tender document | 12 July, 2021- 13 August 2021 |
| Dead Line for clarification | 13th August, 2021 |
| ITT Close | 13th August, 2021 |
| Tender opening date | 17th August, 2021 |
| Evaluation and contract award | 23th August ,2021 to 27th August, 2021 |
Required Format of Tender
Scope of Tender
Bidders are required to fill and sign a form of response.
Pricing Conditions
All prices are required to be submitted in Maloti and shall remain valid for 3 months from the date of opening.
Contact Detail
Tenders must bear full name, physical and postal addresses of the company, Email address , both landline and mobile numbers as well as a full name of contact person for this tender.
Additional information or clarification;
Additional information of the tender may be requested from the address below until the 13th August, 2021, after which no more information/clarification will be provided
Physical/Postal address
Procurement Unit
P.O Box 395, Maseru
Finance House, Rooms 2004/5 and 3035
Contact Persons:
- Mrs Moipone Ramollo : Tel. 22315318/58850704
- Mrs Malerato Khalikane : Tel. 22320169
- Mokhants’o Molopo : Tel 22320169
This tender will be awarded by the Ministry of Finance Tender Panel. Bidders must however, note that awarding of this tender will be subject to an agreed contract.
The Ministry also reserves the right to cancel the tenders before submission/opening OR postpone the tender submission/opening dates and to accept/reject any or all tenders without assigning any reasons thereof/. The Ministry is not bound to accept the lowest or any bid.