mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. m2m trains, employs, and helps empower women living with HIV` to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV. For more, visit www.m2m.org.
Project Officer – Cape Town
The Project Officer, Country Management Unit (PO CMU) will provide administrative and programmatic support to the Country Management Unit. This includes support for planning, development, implementation, management, and reporting of m2m programmes and projects across all countries. The incumbent will work closely with all departmental units and country teams to provide administrative assistance on reporting, minute taking for recurring management meetings, special projects, scheduling, copy editing, and the CMU’s role in business development. The CMO will focus largely on delivering administrative support with opportunities to learn about all of m2m’s programme areas and operations. This position reports to the Programme Manager, CMU
Key Performance Areas:
Delivery Administrative support to CMU Team
Meeting scheduling and coordination for the two CMU portfolios
Minute taking for monthly Resource Review meetings including tracking of deliverables and country report cards
Set up and management of CMU SharePoint folder
Minute taking for other meetings as assigned
Update and distribute the Country Programme Snapshot and Country Support Team Matrix on a quarterly basis
Liaise directly with the Country Directors and in-country staff to schedule meetings or coordinate activities on behalf of the CMU ensuring ongoing communications in a pro-active approach
Annual reviewing and updating of m2m country vehicle manuals and country operations manuals
Creation of Purchase Requisitions for purchases within the CMU
Support execution of consultancy agreements, reconciliation of expenses, and liquidation of travel expenses
Formatting for CMU materials
Creation of PowerPoint slide decks for presentations
Development and execution of CMU timelines for reports and other deliverables
Coordinate and assist with planning of key meetings, including annual country leadership meeting, and event logistics to ensure effective implementation including booking venues, drafting agendas, circulating meeting notes and compiling meeting evaluation
Writing and editing support
Copy-editing of all CMU materials, including donor reports, as well as proposals and budget narratives
Writing of concept notes, job descriptions, SOPs, and other items
Other writing and editing as assigned
Programme Support
Provide support to special projects including programme development, planning and strategic activities and assist with the implementation and programme monitoring of specific programme timelines to ensure timely completion of project activities and deliverables of the highest quality
Provide CMU and in-country cross-sectional project support
Attend, observe and participate in strategic programmatic meetings with internal and external partners
Facilitation of knowledge building and sharing
Ad Hoc
Perform desk research as required
Support country and CMU hiring, including supporting HR in interview scheduling and participating in interviews, as applicable
Scheduling comprehensive orientation for new teams members
Qualifications and experience:
Bachelor’s degree in a field related to the programme
3-5 years administrative working experience essential
Experience in an NGO environment advantageous, (knowledge of, and exposure to, HIV programming; specific knowledge of m2m’s operations and mission is beneficial)
Sound understanding of public health and HIV programming
Experience with U.S. Government-funded programmes, multilateral and bilateral donors, preferred
Competencies:
Strong administrative, organisational project management, multi-tasking, problem solving, and logistical skills
Mastery of MS Office, including Word, Excel, PowerPoint
Strong writing and copy-editing skills in English
Experience in project management – including developing standard operating procedures, reports, work plans and coordinating cross-organisational processes
Demonstrated interest or strong knowledge of issues pertaining to women, families, and HIV/AIDS prevention, care, and treatment
Willingness to engage in continuous learning and training
Demonstrated professional aptitude
Experience in the entire programme life cycle (business development, design, implementation, reporting, etc.)
Experience in undertaking desk research and ability to assess and provide strategic information to inform programme development
Ability to meet deadlines, prioritise and work well under pressure
Accuracy and attention to detail
Ability to work as part of a team, across departments and countries, as well as independently
Comfort working with all levels of an organization, including senior leadership
Ability to carry out a wide variety of key deliverables in a timely manner
Excellent interpersonal skills
Dynamism, flexibility, cultural sensitivity and creativity
Excellent verbal and written English language skills, including experience in compiling analytical reports and presentations; additional indigenous language/s an advantage
mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people.
Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.
To Apply:
Interested applicants should apply for this position via https://m2m.org/who-we-are/careers/ by 19 March 2021.