Project Coordinator – Child Labour Project
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Job Description Summary
The Project Coordinator reporting to HEA & Grants Manager will provide overall leadership and management to the implementation of the Child Labour Project. The Coordinator will be accountable for delivering all project results and support technical leadership for the Advocacy outcomes within the project.
Roles and Responsibilities
45% Project Leadership, Implementation and Planning
- Coordinate with HEA and Grants Manager, operations, sector leads, operations, finance and administration staff to ensure operational systems are in pace to support field activities
- Timely completion of annual work plans, reports and ensure grant management compliance for the WV project in alignment with donor and WV regulations
- Take lead in coordination and communication within team members as a means to effectively achieve program objectives
- Establish and maintain effective project management tools for implementation, work plan management, procurement, budget management and spending planning, quality assurance monitoring, beneficiary accountability, and programmatic and financial reporting.
- Develop project Detailed Implementation Plans (DIPs), procurement plans, budget track, RASCI Matrix, Communications Plan etc. in line with WV Standard Operating Procedures for the project.
- Work closely with procurement and logistic to make sure project materials are procured and delivered to project sites in a timely manner to meet the project objectives.
- Work with other Technical Leads, Cluster Managers and M&E to ensure timely, high quality project implementation, reviews and oversight.
- Supervise the project officers to ensure timely implementation of activities and attainment of set outputs, expenditure and management of burn rate.
- Making pro-active efforts to improve quality of implementation based on reflections and learnings;
- Manage consolidation of district monthly implementation plans and disseminate implementation and reporting tools in alignment with WV and EU standards
- Provide capacity development needed by Project Officers to achieve project activities.
- Carry out regular joint monitoring visits with M&E to the field to ensure the rapid and efficient implementation of the program vis-à-vis approved plans
- Ensure that the program implementation process by the Project Officers and operations field teams is in accordance with quality standards and Humanitarian guidelines.
- Work closely with M&E Coordinator to monitor progress, including routine monitoring and updating of ITT, work plans, risk management plan, M&E plan
20% Staff Supervision and People Management
- Demonstrate World Vision’s core values, vision and mission and core competencies in all aspects of the role.
- Recruit, together with P&C and technical advisors all key project staff
- Develop and maintain an adequate staffing plan consistent with WV & donor policies/requirements in line with local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives in line with WV Standard Operations Procedures
- Enhance the capacity of project staff to provide quality implementation of the project by building capacity through off the job, on job trainings and mentorship as well as performance management
- Support provision of high quality leadership that can ensure a great culture of performance management, open and reliable relationship between staff members, integrity to facilitate harmonious and mutually accountable relationships between team members.
- Conduct continuous & quarterly reviews of staff performance in line with WVs performance management system, availing opportunities for staff feedback
- Ensure development of strong potential successors with the project implementation team
20% Budget Management
- Work with finance to generate project budgets ensuring that all key areas are adequately budgeted for in order to achieve the set targets/goals.
- Manage grant budget within approved spending levels and ensure accurate and timely financial reports are prepared for donors and WV SO
- Work closely with Grant Accountant to ensure grant/project compliance and project expenditures are reasonable, allocable, and prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit.
- Track project expenditure and reporting ensuring that there is no over or under expenditure, that the burn rate is of acceptable level and that all financial transactions as per donor requirement and standards are illegible
- Keep control of cash flow and develop spending plan to ensure due budget management
15% Monitoring, Reporting, Documentation and Knowledge Management
- Work closely with M&E to ensure M&E frameworks of the projects are in place and used to guide project implementation.
- Ensure effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems
- Conduct routine visits to project sites for purposes of project support, monitoring ensuring that implementation is per approved DIP.
- Prepare quality reports that meet donor requirements and submit overall performance progress reports detailing achievements against plans and variance on a regular basis in liaison to programs and M&E.
- Organize and facilitate regular project review meetings with project staff to review progress and quality of activity implementation and ascertain that protocols & guidelines as well as international minimum SPHERE standards as provided are met.
- Submit timely accurate work Plans closely with M&E and other technical managers to develop tools for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success stories
- Actively participate in National or Technical Working Groups where key issues related to the project interventions are discussed together with HEA & Grants Manager, External Engagement and Partnership Manager and other internal stakeholders
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
- Master’s degree in Project Management, Labour Law or any other related field preferred.
- Have at least 5 years of experience in humanitarian program management and implementation of multispectral projects with at least 2 years of that experience in project management;
- Have knowledge of Labour Law and competence in child labour and advocacy;
- Have solid experience in programming of disaster preparedness programs and humanitarian guidelines;
- Have a very good experience with the donor funded projects.
Other Competencies/Attributes:
- Strong experience in grant management, managing staff, partners and facilitating capacity building
- Excellent English communication skills (oral and written)
- A high level of diplomacy and networking skills is required.
- Strong capacity building and facilitation skills
- Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina
- Ability to coach, mentor, motivate and train staff on programming related needs;
- Ability to manage work life without supervision
- Ability to work in and contribute to team building environment
- Ability to maintain performance expectations in stressful environments and physical hardship conditions with limited resources
- Ability to scan the environment and adapt quickly to the needs or come up with suitable options.
- Able to use a computer, with word-processing and spreadsheets, (e.g. Microsoft Office)
- Direct project management experience with EU programming is preferred
- Adaptability and flexibility
- Honesty and personal integrity, accountability and quality achiever
- Excellent communication skills
- Fluency in English is required.
- Preferably a committed Christian.
Working Environment / Conditions:
- Office-based with limited travel to the field
REMUNERATION: Competitive with market standards
Application Requirements:
Please upload your CV and covering letter, copies of educational certificates, transcripts and ID. You are requested to provide 2 professional referees, 1 spiritual referee and 1 HR Practitioner with full details including full names, relationship, email addresses, and contact numbers. At least one reference should be an immediate supervisor from your recent employer.
Disclaimer: Applications received after the closing date will not be considered. Only shortlisted candidates shall be contacted.
Closing Date: Wednesday, 21st February, 2024 at 11:59PM
Applicant Types Accepted: Local Applicants Only