For more information about the Future Production: Mining Cluster click on the below https://www.csir.co.za/future-production-mining
Key responsibilities:
- Route proposals, tenders, contracts, independent contractors/ sub consultancies and memorandum of understanding agreements etc. ensuring timeous and correct approvals;
- Prepare project and contract registration forms and project schedules;
- Create a project start up file and update accordingly until close out;
- Assist the project manager with the administrative aspects required to establish, implement and maintain project controls;
- Collect documentation required for compliance to project control standards and procedures;
- Participate in line project office meetings by capturing actions and resolutions and provide required information for decision making;
- Assist with the calculation of income to be declared and running costs against timesheet bookings by monitoring the financial dashboard system;
- Highlight red flags (e.g. incorrect booking) and inform the project lead and/or other relevant stakeholders;
- Review and update the project budget forecast each quarter and submit to the project leader for verification;
- Update sales register monthly and highlight variances (e.g. sales shortfall) and inform the project leader;
- Update the sales pipeline with input from project leader and/or other relevant stakeholders;
- Obtain project status feedback and record in relevant status document;
- Provide inputs requested to and prepare documentation required by relevant programme governance committees;
- Perform continuous quality checks and report anomalies to the Project Manager;
- Assist the project manager, quality manager and configuration manager to capture project configuration data and documentation into appropriate configuration / document management system;
- Assist the Project Manager with administrative tasks for project close out;
- Facilitate project documentation and ensure compliance with project management, business frameworks and CSIR quality standards;
- Assist with office management including meeting and event management, travel bookings and drafting agenda/minute-taking;
- Ensure that the office is in a position to function effectively on a day-to-day basis;
- Support good contact with senior stakeholders internally and externally;
- Prepare expense reconciliations.
Qualifications, skills and experience:
- A National Diploma in Project Management training with at least two years project administration experience within a project/programme management environment assisting in the coordination of multiple projects;
- Proficient in Microsoft Project or similar software;
- Good numerical skills;
- Attention to detail.
PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.
For more info, please contact the CSIR Recruitment Centre on 012 841 4774 or email us at [email protected]
The CSIR is an equal opportunity employer. As such, it is committed to the Employment Equity Act of 1998. By applying for this position at the CSIR, the applicant understands, consents and agrees that the CSIR may solicit a credit and criminal report from a registered credit bureau and/or SAPS (in relation to positions that require trust and honesty and/or entail the handling of cash or finances) and may also verify the applicant’s educational qualifications and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.