LEADR Project Accountant at Baylor College of Medicine Children’s Foundation – Lesotho




The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment, and support, serving thousands of children and families affected by HIV, TB, or other child health conditions.

Lesotho/Local Entities Advancing and Driving Health Responses (LEADR) is a proposed multi-year project funded by USAID intended to provide effective decentralized, differentiated, and integrated facility and community services to maximize equitable access to comprehensive HIV, TB, and COVID-19 interventions through a primary health care approach to ensure that clients have access to holistic services. Its goal is to support the Government of Lesotho to deliver high-quality integrated prevention, care and treatment services that will sustain the reduction in HIV, TB, and COVID-19 transmission, morbidity, and mortality in Lesotho through the implementation of a comprehensive, person-centered approach. If awarded to BCMCFL, the project is implemented in Butha Buthe and Mokhotlong districts and at the BCMCFL Maseru Centre of Excellence (COE) and Mohale’s Hoek Satellite Center of Excellence (SCOE). 

BCMCFL is looking for qualified candidates to fill in the following position available on a full-time, Fixed-Term Contract basis.

Position: LEADR Project Accountant*1

Duties and Responsibilities

Position overview

The Project Accountant will be responsible for financial management of the project. S/he will carry out financial management, forecasting, budget development, and tracking of project spending.

Duties and Responsibilities:

Responsibilities include, but are not limited to the following:

  • Assist in the development of appropriate Finance policies and administrative tools that give effect to the policies to ensure a reliable internal control environment.
  • Ensure all processes and payments are executed in accordance with GAAP, BCMCF-L policies, and government regulations (USAID and other federal and state regulations).
  • Performs day-to-day activities consistent with understanding BCMCF-L basic requirements, standard operating procedures, resources, tools, and quality standards.
  • Perform duties that will include processing accounts payable.
  • Ensure preparation of tax claims, tax returns and submission on monthly and annual basis.
  • Analyse and reconcile data discrepancies expeditiously.
  •  Preparing monthly Financial Status reports such as Expenditure Reports, Balance Sheet, Aging Analysis Reports, Advance Aging Analysis Reports, Sub Agreements Summaries and/or any other reports required to drive decision making.
  • Build financial capacity across the organization through support to Programs and technical teams as well as supervisees.
  • Monitor Organization liquidity position through preparation of monthly cash analysis.
  • Capture all the transaction in SAP.
  • Prepares payment, journal, deposit vouchers and validates supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
  • Monitor and prepare monthly reconciliation statements for Balance Sheet accounts on time and accurately as part of the monthly reporting package and submit to Senior Accountant for review within the set timelines.
  • Record financial transactions following appropriate authorizations. Review and analyse various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
  • Monitor disbursement/receipt schedules, alert relevant project/grant staff of due payments/liquidations and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.
  • Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project/grant staff with decision-making. Assist with budget maintenance for proper management of financial resources.
  • Provide information to project/grant staff, subrecipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities.
  • Perform assigned treasury project/grant (cash payment/receipt, cash forecast, etc.) duties, if segregation of duties is ensured.
  • Assisting with issuing checks of payment for processed transactions and log payments and distributing and/or mailing checks to appropriate individual/vendor.
  • Preparing and submitting deposit, wire transfers, bank draft requests to the bank.
  • Compiling, consolidating, and reconciling the project’s asset register to ensure that it fits well into the BCMCFL main asset register and compliant, and conduct a quarterly at the minimum bi-annually asset verification, to ensure that they are audit ready.
  • Plays a key role in ensuring that all financial data and expense supporting documentation and any information that may be needed is well compiled and ready for audit.
  • Perform any other duties as may be required by the administration from time to time.

Educational Qualifications, Work Experience and Key Competencies

  • First degree in Accounting, Finance or other relevant Management field, advance degree preferred.
  • Five (5) years progressive complex accounting and financial management experience.
  • Experience and knowledge of USAID Finance and Administrative standards and regulations.
  • Working knowledge of SAP accounting software desirable
  • Excellent understanding and intimate familiarity with U.S government rules and regulations
  • Strong overall management acumen and ability to align governance, risk and control requirements with the realities of the organization’s work environment.
  • Proven computer skills with Microsoft Word, Excel, Access, and PowerPoint
  • Excellent organisation, time management, prioritization skills, and attention to detail are required.
  • Proven ability to work both independently and as an effective team member.

Key Performance Indicators:

  • Quality of work as indicated by achievement of specific output as detailed in the individual work plan.

How to apply

Interested Basotho candidates who meet the criteria must email applications letters including copy of Identity document, CV, certified copies of educational certificates and transcripts and three work-related referees with contact details (one should be from a current supervisor/employer).

All applications must be emailed to [email protected] on or before 12:00 noon on Friday the March29th, 2024. Clearly indicate the name of the post applied for on the Subject Line. Applications are to be done through the email provided only. No hard copies will be accepted. Late applications will not be considered. Failure to comply with the above directions will result in the application being disqualified.

BCMCFL reserves the right to leave an advertised position unfilled if no suitable candidate is identified. Only shortlisted candidates will be contacted.


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