Programme Officer, Transnational Threats and International Crime (TTIC)

The ISS is looking for a Programme Officer to provide centralised financial and administrative services to the TTIC programme. The officer will also support the Programme Head by coordinating the effective execution of all activities in adherence to the ISS’s policies and procedures. A key function of this position is liaison and coordination with external stakeholders including programme partners and donors.Applicants must have a high level of emotional intelligence and excellent verbal and written communications skills. The successful candidate will report to the Project Manager.

Overview of duties

§ Assist in the design and implementation of programme administration systems and procedures in line with the requirements of ISS policy

§ Effective financial administration of the programme and project budgets, including budget preparation, monitoring of expenditure, cash-flow forecasts, monitoring of exchange rates, approvals and preparation of financial reports

§ Plan, prepare and execute all logistical arrangements relating to the activities of the programme including event coordination; travel arrangements; planning, monitoring and evaluation, and support to programme staff, interns and consultants

§ Create and maintain positive, professional and trusting working relationships with colleagues at the ISS as well as external partners, senior government officials, donors and other partners

§ Prepare consolidated narrative and financial reports for internal and external reporting

§ General programme organisation and administration, minute-taking, accurate record keeping of the programme’s documents and files, and responding to mails on behalf of the programme

Overview of requirements

§ BComm degree or equivalent or a diploma in business or financial administration

§ A qualification in project management will be advantageous

§ At least 5 years’ experience as a project/programme administrator or coordinator

§ At least 8 years’ experience at an executive administrative level

§ Experience working with external partners, and liaison with senior government officials, donors and other partners

§ Good knowledge of the ISS and transnational threats

§ Knowledge and understanding of results based management and reporting

§ Excellent understanding of programme and financial administration

§ Experience in grants management and reporting will be desirable

§ Superior project management and coordination skills

§ Exceptional skills in external liaison, planning and organising events and the ability to multi-task

§ Strong financial skills relating to budgeting, expenditure monitoring and reporting

§ Skilled and competent in using Microsoft packages including: MSWord, Advanced Excel, PowerPoint, Outlook and Internet

The length of the contract will be for one year, and may be renewed subject to programme requirements, funding and satisfactory performance. A competitive salary is offered.