Applicants must have a high level of emotional intelligence, excellent verbal and written communications skills, and be able to quickly and effectively problem-solve. The successful candidate will report to the Programme Head.
Overview of duties
§ Assist in the design and implementation of programme and project administration systems and procedures in line with ISS policy
§ Financial administration of programme and project budgets, including preparation, monitoring of expenditure, cash-flow forecasts, monitoring of exchange rates, approvals and preparation of financial reports
§ Plan, prepare and execute all logistical arrangements relating to programme activities including event coordination, travel arrangements, monitoring and evaluation, and support to programme staff, interns and consultants
§ Create and maintain positive, professional and trusting working relationships with ISS colleagues as well as external partners, senior government officials, donors and other partners
§ Prepare consolidated narrative and financial reports for internal and external reporting
§ General programme organisation and administration, minute-taking, accurate record keeping, and responding to mails on behalf of the programme
Overview of requirements
§ BComm degree or equivalent, or a diploma in business or financial administration
§ A qualification in project management will be advantageous
§ At least 5 years’ experience as a project/programme administrator or coordinator
§ At least 8 years’ experience at an executive administrative level
§ Experience working with external partners, including senior government officials, donors and other partners
§ Good knowledge of the ISS and areas covered by the programme
§ Knowledge and understanding of results based management and reporting
§ Excellent understanding of programme and financial administration
§ Experience in grants management and reporting will be desirable
§ Superior project management and coordination skills
§ Exceptional skills in planning and organising events
§ Ability to multi-task
§ Strong financial skills relating to budgeting, expenditure monitoring and reporting
§ Skilled in Microsoft packages including: MSWord, Advanced Excel, PowerPoint, Outlook and Internet
The length of the contract will be two and a half years, and may be renewed subject to programme requirements, funding and satisfactory performance. A competitive salary is offered.