Position
Procurement & Stores Manager
TJ Group invites applications from suitably qualified candidates for the position of Procurement & Stores Manager. The successful candidate will lead local and international sourcing, import coordination, supplier management, and inventory control across a diversified portfolio of operating companies.
Reporting and Role Boundaries
- Owns procurement strategy, supplier management, buying processes, and stores-control standards; does not independently approve expenditure outside the approved delegation of authority.
- Works with Finance on budgets, payment planning, landed costing, and supplier account control, while Finance retains accounting and payment-release authority.
- Works with Sales and Operations on demand forecasts and specifications, while operational managers remain accountable for defining technical and service requirements.
- Supervises procurement and stores staff and establishes controls applicable across the separate legal entities.
Key Responsibilities
Procurement Planning and Governance
- Develop annual and rolling procurement plans aligned to sales forecasts, confirmed contracts, maintenance needs, and approved budgets.
- Establish and enforce request-for-quotation, comparative evaluation, approval, purchase-order, and goods-received procedures.
- Maintain approved supplier lists, supplier due-diligence records, procurement registers, and contract renewal calendars.
- Ensure each purchase is raised in the correct company name and charged to the correct legal entity, branch, project, or cost centre.
International Sourcing and Imports
- Source electrical supplies, aluminium profiles, glass, fabrication inputs, plant spares, tyres, and other specialist materials from regional and international suppliers.
- Evaluate quotations using total landed cost, including price, freight, insurance, customs, duties, exchange-rate exposure, handling, and lead time.
- Coordinate import documentation, clearing agents, permits, shipping instructions, certificates of origin, and delivery schedules.
- Manage supplier negotiations on credit terms, minimum order quantities, warranties, delivery commitments, and quality claims.
Stores and Inventory Control
- Set stock-control procedures for receiving, inspection, binning, issuing, transfers, returns, damages, obsolete stock, and stock counts.
- Define reorder levels, safety stock, and stock-classification rules for fast-moving, critical, and high-value items.
- Review stock variances, slow-moving inventory, shortages, and emergency purchases and lead corrective action.
- Ensure physical stock records reconcile to IQ Retail or other approved systems and to Finance records.
Supplier Performance and Team Leadership
- Measure supplier performance against price, quality, delivery, responsiveness, and contract compliance.
- Lead, train, and evaluate Procurement Officers, Stock Controllers, and stores staff.
- Provide monthly procurement, savings, stock-risk, and supplier-performance reports to management.
- Support tenders and major contracts with supplier quotations, lead times, product compliance evidence, and sourcing risk assessments.
Key Performance Deliverables
- Documented group procurement policy, approval matrix, and supplier onboarding process.
- Reduced emergency purchasing, stock-outs, and unexplained stock variances.
- Reliable landed-cost calculations and import lead-time tracking.
- Monthly procurement and inventory dashboard by company and branch.
- Measurable savings and improved supplier credit and delivery terms.
Minimum Qualifications and Experience
- Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Commerce, Business Administration, or an equivalent qualification.
- CIPS qualification or comparable professional procurement certification is strongly preferred.
- At least five years of demonstrable procurement and stores-management experience, including international or cross-border buying.
- Proven experience procuring technical stock or raw materials such as electrical equipment, aluminium, fabrication inputs, industrial supplies, or similar products.
- Experience with ERP, inventory, or retail-management systems and strong spreadsheet capability.
- Valid driver’s licence and willingness to travel.
Knowledge, Skills and Personal Attributes
- Commercial negotiation and supplier relationship management.
- Landed costing, import documentation, and logistics coordination.
- Inventory control, demand planning, and data analysis.
- High integrity, attention to detail, and control discipline.
- Strong written and verbal English communication.
- Ability to lead across multiple companies without confusing legal entities, budgets, or approval lines.
Closing Date
29 August 2026
Important Notice
Only shortlisted applicants will be contacted. Appointment is subject to satisfactory reference, qualification, and background checks.
The response period is 14 days after the closing date. Applicants should regard their applications as unsuccessful if they have not been contacted during the response period.
Equal Opportunity Statement
TJ Group of Companies is an equal opportunity employer committed to promoting diversity, equity, and inclusion in the workplace. Qualified candidates are encouraged to apply regardless of gender, age, disability, ethnicity, religion, or other personal characteristics. Selection will be based solely on merit, qualifications, and the requirements of the position.