Purpose of the position
As a procurement specialist for the base period of this digital health opportunity, the person who fulfils this role will be responsible for and serve as primary coordinator for all local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming.
Key Accountabilities
- Coordinate and guide the implementation of fully compliant procurement systems and operating procedures
- Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.
- Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
- Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed
Qualifications
Essential qualifications
- Undergraduate degree in Business Administration, finance, accounting or other related field
Desirable qualifications
- Masters degree in Business Administration, Finance, Accounting, or other relevant field
- Chartered Institute of Procurement & Supply (CIPS) certification is an added advantage
Experience & Skills
- Minimum of 3 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
- Good knowledge of USAID procurement rules & regulations
- Knowledge of international and national procurement regulations and local market conditions.
- Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
- Proficient in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and information and budget management systems.
Personal Qualities & Behavioural Competencies
- Ability to collaborate and work with cross-functional, multi-disciplinary teams.
- Self motivated and able to effectively prioritise and plan work.
- Ability to work effectively across a number of projects.
- Highly organised with a strong focus on attention to detail.
- Solution focused.
- Committed to high standards and continuous improvement
- Good influencing and interpersonal skills with people at all levels
- Ability to operate in a high-pressure environment with conflicting priorities and tight timelines
- Resourceful, creative and innovative approach to work
- Ability to build rapport and credibility with stakeholders
Capabilities
Winning, Enabling and Delivery of Projects
- Opportunity Development, Capture Management, Proposal Development, Organized, Disciplined, Analytical
People Leadership/Self Leadership
- Selections, Development, Delegation, Example, Self-Confidence, Independently responsible, Curiosity, Change Management
Strategic and Holistic Decision Making
- Governance and legal awareness, Financial acumen, Risk management, Strategic perspective
Relationship Management
- Institutional Representations, Taking the long view, Building common ground, Mutual respect, Responsiveness, Standing for the other, Engagement