Overview:
The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment, and support, serving thousands of children and families affected by HIV, TB, or other child health conditions.
Lesotho/Local Entities Advancing and Driving Health Responses (LEADR) is a proposed multi-year project funded by USAID intended to provide effective decentralized, differentiated, and integrated facility and community services to maximize equitable access to comprehensive HIV, TB, and COVID 19 interventions through a primary health care approach to ensure that clients have access to holistic services. Its goal is to support the Government of Lesotho to deliver high-quality integrated prevention, care and treatment services that will sustain the reduction in HIV, TB, and COVID-19 transmission, morbidity, and mortality in Lesotho through the implementation of a comprehensive, person-centered approach. If awarded to BCMCFL, the project will be implemented in Butha Buthe and Mokhotlong districts and at the BCMCFL Maseru Centre of Excellence (COE) and Mohale’s Hoek Satellite Center of Excellence (SCOE).
BCMCFL is looking for highly qualified candidates to fill in the following position on a full-time, Fixed-Term Contract basis.
Position
Procurement Officer x 1
Based in Maseru
Duties and Responsibilities
Position Overview:
The Procurement Officer will provide procurement support services that are in line with donor procurement standards and project guidelines. S/he will implement procurement plans and keep records and reports of all procurement activities.
Responsibilities include, but are not limited to the following:
• Assists in developing a variety of procurement related policies and documents for the LEADR project, including contract terms, conditions, specifications, and contractual agreements in line with Donor, BCMCFL and LEADR project rules and regulations.
• Ensure compliance to Donor, BCMCFL and LEADR rules and regulations, standard operating procedures as well as applicable legislation.
• Develops specifications for procurement of equipment, supplies and services; and develops Request for Quotations (RFQs) and Request for Proposals (RFPs).
• Reviews purchase requisitions for completeness and accuracy and follows up on discrepancies with the initiating department.
• Secures price quotations and prepares terms, conditions, and/or specifications for prospective procurements.
• Participates in meetings with selected staff to develop or evaluate quotations or proposals.
• Maintains effective working relationships with co-workers, suppliers/vendors, and the general public through effective communication.
• Analyses bids submitted and participated in the identification of the best bid.
• Prepares Award documentation and purchase orders per BCMCFL internal policy parameters.
• Maintain a Purchase Orders/Commitments tracker and updates it periodically in liaison with Finance.
• Assists co-workers, vendors, and others with questions related to purchasing policies and procedures.
• Works with all departments to determine their procurement needs.
• Conducts research and performs cost analyses relevant to assigned projects or tasks.
• Trains other employees regarding internal as well as USAID policies and procedures.
• Maintain a suppliers’ database, general procurement files and any other procurement related information.
• Perform any other duties as directed by the Administration.
Educational Qualifications, Work Experience and Key Competencies
- Bachelor’s degree in accounting;
- Purchasing and Supply; or related field.
- 3 – 5 years’ relevant experience.
- Knowledge of USAID rules and regulations governing grants and cooperative agreements.
- Experience in preparing bids, technical specifications, and contractual agreements.
- Ability to conduct research and apply independent judgment and technical knowledge to analysing quotations, evaluating equipment and/or service quality, and comparing specifications and prices of competitive items.
- Ability to apply independent judgment and technical knowledge to analysing bids.
- Honesty and integrity when handling procurements
How to apply:
Interested Basotho candidates who meet the criteria must email applications letters including CVs, certified copies of educational certificates and identity document, and three work-related referees with contact details (one should be from a current supervisor/employer).
All applications must be emailed to [email protected] on or before 12:00 noon on Friday, September 29th, 2023. Clearly indicate the name of the post applied for on the Subject Line. Applications will be accepted through the email provided only. No hard copies will be accepted. Late applications will not be considered. Failure to comply with the above directions will result in the application being disqualified.
BCMCFL reserves the right to leave an advertised position unfilled if no suitable candidate is identified. Only shortlisted candidates will be contacted.