Overview:
Baylor College of Medicine Children’s Foundation – Lesotho. Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Pediatric AIDS Initiative and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment, and support, serving thousands of children and families affected by HIV, TB, or other child health conditions.
BCMCFL is looking for a highly qualified local candidate for the following position, which is available on a full-time, Fixed-Term Contract basis.
Position
Procurement Officer
Based at Maseru-COE
Duties and Responsibilities
Position overview:
To provide procurement support services to the Foundation in line with donor procurement standards and project guidelines. S/he will implement procurement plan and keep records and reports of all procurement activities.
Duties and Responsibilities:
Responsibilities include, but are not limited to the following:
- Assists in developing a variety of procurement related policies and documents, including contract terms, conditions, specifications, and contractual agreements in line with Donor specifications.
- Participate in training of new staff members, organization-wide, on procurement procedures for the organization and provide continued support and mentorship.
- Supervises and oversees the roles of the Procurement Assistant.
- Perform performance reviews for Procurement Assistant.
- Ensure compliance to BCMCFL Policies and Procedures, Donor Regulations, standard operating procedures as well as applicable legislations.
- Develops specifications for procurement of equipment, supplies and services; and develops Request for Quotations (RFQs) and Request for Proposals (RFPs).
- Reviews purchase requisitions for completeness and accuracy and follows up on discrepancies with the initiating department.
- Secures price quotations and prepares terms, conditions, and/or specifications for prospective procurements.
- Participates in meetings with selected staff to develop or evaluate quotations or proposals.
- Maintains effective working relationships with co-workers, suppliers/vendors, and the public through effective communication.
- Analyses bids submitted and participated in the identification of the best bid.
- Maintain a Purchase Orders/Commitments tracker and updates it periodically in liaison with Finance.
- Assists co-workers, vendors, and others with questions related to purchasing policies and procedures.
- Works with all departments to determine their procurement needs.
- Conducts research and performs cost analyses relevant to assigned projects or tasks.
- Maintain a suppliers’ database, general procurement files and any other procurement-related information.
- Carry out any other duties that may be assigned by administration.
Educational Qualifications, Work Experience and Key Competencies
Minimum Qualifications, Experience and Required Skills:
- Bachelor’ Degree in accounting; Purchasing and Supply; or related field.
- 3 – 5 years’ relevant experience.
- Experience in preparing bids, technical specifications, and contractual agreements.
- Ability to conduct research and apply independent judgment and technical knowledge to analyzing quotations, evaluating equipment and/or service quality, and comparing specifications and prices of competitive items.
- Ability to apply independent judgment and technical knowledge to analyzing bids.
- Knowledge of Global Funds and USAID rules and regulations will be an added advantage.
- Honesty and integrity when handling procurements.
How to apply:
Interested candidates who meet the criteria must email application letters including CVs, certified copies of identity documents, qualifications and three work-related referees with contact details (one should be from current supervisor/employer).
All applications must be emailed to [email protected] on or before Friday 29th December, 2023 at 12:00 noon. Clearly indicate the name of the post applied for in the Subject Line. Applications are to be submitted through the email provided only. No hard copies will be accepted. Late applications will not be considered. Failure to comply with the above directions will result in the application being disqualified. BCMCFL reserves the right to leave an advertised position unfilled if no suitable candidate is identified. Only shortlisted candidates will be contacted.