Applications are invited from suitably qualified local candidates for the following positions tenable in the Ministry of Education and Training:
DEPARTMENT : ADMINISTRATION
POSITION : PROCUREMENT OFFICER
GRADE : G (M177 192.00- M210 972.00 P/A)
Under the supervision of Senior Procurement Officer, Procurement Officer implements policies relating to the procurement of goods, works and services for use by the organization.
KEY TASKS AND RESPONSIBILITIES
1.0 Administration of the Procurement Unit Activities
1.1 Implements procurement in line with the Regulations, the Procurement Manual, the Procurement Process Operating Instructions and other instructions and guidance as may be issued from time to time.
1.2 Consolidates procurement
documents so that
procurement of goods, works
and services is
carried out according
to the terms and
conditions set out in the
Annual Procurement Plan
achieve value for money.
1.3 Carries out the day to day administration of the Procurement Unit for effective running of the Unit.
2.0 Implementation of Procurement Legal Framework and Corruption Control Measures
2.1 Makes necessary checks and avail information pertaining to procurement transactions in order to reduce fraud and corruption.
2.2 Reports to the Senior Procurement Officer any cased of suspected or confirmed fraud for appropriate action to be taken
2.3 Carries out an initial scrutiny of requisitions received by the Procurement Unit to ensure that they are completed and signed correctly.
2.4 Liaises with user divisions to rectify any errors or omission and refers to the Senior Procurement Officer any issues he/she is unable to resolve.
3.0 Disposal of Unserviceable, Obsolete and Surplus Stores/Asset Items
3.1 Coordinates the establishment of the inspection team for processing the disposal of store/assets.
3.2 Assess the condition of the store/assets and set reserve values together with the Inspection team to determine their disposability.
3.3 Prepares report of the condition of the store/assets and proposed reserve process to achieve value for money.
4.0 Facilitation of the Procuring Process
4.1 Prepares the initial draft of the invitation to tender documents including the draft contract and submits these to the Senior Procurement Officer for approval and issue.
4.2 Ensures that invitations to tender packages arc complete and issued at the same time to all potential tenders for fairness.
4.3 Prepares advertisements and notices of contract award for the Government’s Contracts Bulletin and ensure these are submitted in accordance with the timescales laid down in the Regulations.
4.4 Ensures that any appeal to the Procurement Unit against procurement decisions is brought immediately to the attention of senior management so that it may be handled within the timescale laid down in the Regulations.
5.0 Supervision of Junior Staff and Store Operations
5.1 Counter-checks stock invoices before they are forwarded for payment for accuracy.
5.2 Maintains file records of stock prices, suppliers lists, specifications, catalogues and other information for accountability.
5.3 Obtains quotations for goods and services after approval for procurement has been obtained for price comparison.
5_4 Supervises junior staff and monitors stock and turnover of items and acts accordingly to manage the situation effectively.
5.5 Supervises the input of data into the inventory module system by ensuring that all transactions are correctly posted on daily basis, and arranges periodic stock taking.
5.6 Conducts periodic checks of stores to ensure that stocks are well places and tallying with information on the bin and ledger cards.
5.7 Provides adequate security and ensures that physical facilities comply with relevant legislation, safety codes and other instructions and guidance.
5.8 Ensures that staff under his/her management control is aware of the health and safety considerations relating to their activity.
Education and Experience
➢ Master’s Degree in Purchasing and Supply Chain Management
➢ Master’s Degree in Business Management/Administration/BABE/BCOM Management/Marketing.
• Bachelor’s Degree in Purchasing and Supply with at least two (2) years working experience as Assistant Procurement Officer.
➢ Bachelor’s Degree in Business Management/ Administration/ BABE/ BCOMM Management/ Marketing plus Foundation Diploma in Purchasing and Supply with at least three (3) years working experience.
➢ Advanced Certificate in Purchasing and Supply with at least four (4) years working experience in procurement at the level of Assistant Procurement Officer.
Membership of any relevant professional body in procurement and supply chain management shall be an added advantage.
PLEASE NOTE THAT ONLY SERVING OFFICERS MAY APPLY FOR GRADE F POSITIONS HERE ADVERTISED.
Applications on the relevant forms G.P. 104 for serving officers and G.P. 103 for job seekers duly accompanied by certified copies of educational certificates, performance appraisal forms transcripts, diplomas etc. must be addressed to:
The Principal Secretary
Ministry of Education and Training
P. O. Box 47
Maseru – 100
Not later than, 30th October, 2019