With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Job Description Summary
Ensure timely and accurate procurement of grants-funded projects.
Major Activities:
25% Planning
- Participate in the preparation of annual procurement plans for the allocated grant projects
- Review the annual procurement plan before submission
- Guide the grants team on how to prepare effective procurement plans
25% Strategic sourcing and Procurement Execution
- Advise on Market Assessment and Supplier Prequalification process as per the direction from Project Coordinators and Officers. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction of Coordinators and specialists. Facilitate and review project procurement plan for procurement execution
- Maintain all supporting documents relating to the Sourcing Events based on the document management policy
- Advise and action on the RFP/RFQ process as required
- Liaise with Finance to resolve supplier inquiries
- Release POs to suppliers for spot buys and assigned categories
- Ensure all open PRs are processed within a reasonable time Follow up for delivery of goods and services on time
- Work with SCM teams to manage internal customer satisfaction
15% Data Management, Analysis and Reporting
- Collect and organize data from projects.
- Analyze and check data for accuracy and produce the required reporting output in accordance with the Policies / Procedures & Guidelines as set by WV
- Prepare weekly/monthly procurement status reports to update the customers and other stakeholders.
- Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
- Consolidate all findings and convert them into useful formats as provided by SCM Manager and Project Coordinators
10% Process, Procedure and Policy
- Work with the supply chain team to manage Internal customer satisfaction
- Collect data to support performance scorecard reporting (i.e. KPIs)
10% Control and Compliance
- Maintain proper filing and record keeping as per the guidelines set by the management.
15% On-time payment of suppliers
- Ensure that payment documents submitted by suppliers are processed on time and suppliers’ payments are processed as per the agreed payment terms.
KNOWLEDGE, SKILLS AND ABILITIES
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
- At least 2 years experience Procurement & Supply Chain Management
- Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet, Power point)
- Hold a Degree in Humanitarian logistics, supply chain management or related disciplines (CIPS, BCOM, and Business Management). A degree in the disciplines is an added advantage
- Bachelor degree in Procurement and logistics, Supply chain or relevant studies
- Two year’s of experience in Procurement and Logistics or Accounting field
Additional experience:
- Have at least 2 years of relevant experience in humanitarian logistics or supply chain within an NGO
- Have a very good experience with the Grants of donors.
- Use of computer or other automated equipment and up to date software programs; use of internet and related technology (Ms. Word/Excel/Spreadsheets/Internet/Power Point)
CORE CAPABILITIES & ATTRIBUTES
- Achieving quality results & service.
- Demonstrating Christ-centered life & work.
- Practicing accountability & integrity.
- Learning for growth & development.
- Communicating information effectively.
- Maintaining work/life balance & effectiveness.
- Thinking clearly, deeply & broadly.
- Building collaborative relationships.
- Understanding the Humanitarian Industry.
- Influencing individuals & groups.
- Understanding World Vision’s mission & operations.
- Honesty and personal integrity, accountability and quality achiever
- Excellent communication skills
- Adaptability and flexibility
- Preferably be a committed Christian, able to stand above denominational diversities
- Be professional, trustworthy and respectful of others and display a positive attitude
- Communicate effectively with individuals and groups. Work together effectively and collaboratively with a broad range of communities and individuals including children and youth
- Exhibit initiative, integrity and sound judgment
- Coordinate multiple activities
- Work with minimum supervision
Work Environment: Office based with high level of travelling around the country to hard-to-reach areas.
REMUNERATION: Competitive with market standards
Application Requirements:
Please upload your CV and covering letter, copies of educational certificates, transcripts and ID. You are requested to provide 2 professional referees, 1 spiritual referee and 1 HR Practitioner with full details including full names, relationship, email addresses, and contact numbers. At least one reference should be an immediate supervisor from your recent employer.
Disclaimer: Applications received after the closing date will not be considered. Only shortlisted candidates shall be contacted.
Closing Date: Sunday, 24th March, 2024 at 11:59PM