With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Strategic sourcing and Procurement Execution
- Facilitate and review project procument plan for procurement execution
- Advise and action on RFP/RFQ process as required
- Liaise with Finance to resolve supplier inquiries
- Release PO’s to suppliers for spot buys and assigned categories
- Advise on Market Assessment and Supplier Pre-Qualification process in the ECHO implementation areas.
- Sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings.
- Work with SCM teams to manage internal customer satisfaction
Commodity management
- Ensure that all warehouses and storage spaces have assessment reports for proper and safe storage of commodities.
- Ensure that all the commodities arriving at storage spaces and leaving the storage spaces for response are properly and safely stored and dispatched with full documentation and accounted for.
- Ensure that you know in advance about the types and amounts of commodities to expect in the storage spaces to prepare and carefully plan
Commodity accounting
- Scrutinize waybills for correct quantity and quality, record all quantities delivered short or missing, damaged or lost. All observations must be recorded immediately.
- Supervise offloading of commodities for inspection and counting before accepting them into the warehouse
- Ensure all commodities have stack cards, recorded in ledges and uploaded in the stock management system
- Ensure that commodities leave the warehouses with proper approvals as per MOU and agreements and must be accompanied by waybills
- Evaluate the cost of lost, spoiled or damaged commodities
Distribution / logistics management
- Based on response requirements prepare commodity requirement plans and coordinate transport requirements
- Plan and arrange deliveries of commodities in a cost efficient and effective scheme.
- Ensure that all supporting documentations for distributions are filled and reconcile with waybills
Reporting
- Ensure reports (Truck inspection, commodity receipt summary, dispatch summary, loss status, disposal status, physical inventory etc) are submitted timely, accurately and in an acceptable standard.
Training, Capacity building and knowledge management
- Provide input and deliver where applicable, training for relevant staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
KNOWLEDGE, SKILLS AND ABILITIES
Education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
- Evidence of practical experience in logistics and warehousing within the field of (asset management, warehousing, procurement, clearance, transport etc)
- Evidence of management of logistics systems
- Evidence of the ability to plan for and conduct training in all areas of logistics for project staff
- Ability to operate as part of a team is critical
- Ability work in harsh conditions, often deep rural and hard to reach areas
- Effective communication and public presentation methods and skills
- Maintains standards of confidentiality and a strong commitment to ethical practice
- Demonstrates safe works practices and exhibits understanding of emergency response techniques appropriate to position
- Maintains positive work relationships in a respectful and collaborative manner
- Maintains good communication with others ensuring others have necessary information
- Actively works toward organizational improvement and professional growth
- Actively promotes WV core values
- organization and time management
Education
Should hold a Diploma in Humanitarian logistics, supply chain management or related disciplines (CIPS, BCOM, and Business Management). A degree in the disciplines is an added advantage
Additional experience:
- Have at least 1-2 years of relevant experience in humanitarian logistics or supply chain within an NGO
- Have knowledge of Disaster Management and competence in disaster risk reduction activities.
- Have solid experience in programming of disaster preparedness programs and humanitarian guidelines
- Have a very good experience with the Grants of donors.
- Use of computer or other automated equipment and up to date software programs; use of internet and related technology
Please attach CV, covering letter , ID and copy of transcripts in the system.
Attach separate sheet of references; list names, relationship, email addresses, and telephone numbers for three professional references inclusive of your current immediate supervisor or last supervisor in the period of last 5 years
Closing date: 14 May 2022
Applicant Types Accepted:
Local Applicants Only