Career Opportunity
Position Title: Procurement Coordinator
Reports to: Procurement Manager
Responsible for: Coordinating Procurement Operations with PIHL
Location: Maseru Office
Position Overview
The Procurement Coordinator, with expertise in procurement and supply chain management systems such as OpenBoxes, is responsible for coordinating PIHL’s procurement processes. This role involves supporting the Procurement Manager in strategic planning, sourcing, vendor management, and utilizing OpenBoxes to optimize the supply chain.
Key Responsibilities
Procurement Planning
- Collaborate with department heads to identify procurement needs and develop a comprehensive procurement plan
- Conduct market research to identify potential suppliers and products, ensuring cost-effectiveness and quality
- Leverage OpenBoxes and Tower + for demand forecasting and inventory optimization
Sourcing and Vendor Management
- Verify the compliance of potential vendors with ethical and legal standards
- Initiate and manage the procurement process, including preparation of RFPs, RFQs, and purchase orders
- Evaluate supplier proposals and negotiate contracts to secure favorable terms
- Maintain relationships with vendors, address performance issues, and ensure contract compliance
Compliance and Documentation
- Ensure procurement activities adhere to relevant regulations and PIHL policies
- Promote transparency throughout the procurement cycle
- Maintain accurate records of procurement activities, contracts, and vendor communications
Budget Oversight
- Work closely with finance and budgeting teams to monitor and manage procurement budgets
- Provide regular reports on budget utilization and identify cost-saving opportunities
Coordination and Communication
- Collaborate with the compliance team to ensure policy alignment, vendor due diligence, audits, and regulatory adherence
- Conduct joint training and awareness sessions for stakeholders
- Communicate effectively with vendors, internal stakeholders, and cross-functional teams
Risk Management
- Identify and mitigate potential risks related to procurement, including supply chain disruptions
- Evaluate risks associated with key suppliers, including financial stability and regulatory compliance
Training and Continuous Improvement
- Identify and implement opportunities for process improvement
- Co-lead the implementation and utilization of OpenBoxes within procurement workflows
- Collaborate with IT and stakeholders to customize OpenBoxes to meet PIHL’s needs
- Train procurement staff on effective use of OpenBoxes for requisition, ordering, and inventory management
Minimum Qualifications
- Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or related field
- Professional qualifications in Procurement (e.g., CIPS) will be an added advantage
- Knowledge of regulations and compliance requirements, especially in donor-funded projects
- Minimum 4 years’ experience in procurement, preferably in a healthcare setting
- Minimum 6 years’ demonstrated experience in procurement of goods, non-consulting services, works, and consulting services
- Proficiency in using procurement software and tools
Competencies
- Analytical thinking
- Attention to detail
- Problem-solving skills
- Time management
- Collaboration and teamwork
- Adaptability
- Negotiation skills
Commitment to Prevention of Sexual Exploitation, Abuse, and Sexual Harassment (PSEAH)
At Partners In Health, we are committed to ensuring that those who benefit from our work—including patients, families, community members, and staff—are treated with dignity and respect and protected from sexual exploitation, abuse, and harassment.
Pre-employment checks will be conducted in line with PIH’s PSEAH policy. This includes requesting information from previous employers regarding any findings or investigations related to sexual exploitation, abuse, or harassment.
By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
How to Apply
Interested candidates should email the following documents:
- Application (subject line: Procurement Coordinator)
- Educational certificates
- Detailed CV including three traceable referees with valid contact details (including most recent supervisor/s)
Email to: 📧 [email protected]
Deadline: 🗓️ 18th September 2025
Hand-delivered applications will not be accepted.
Only shortlisted candidates will be contacted.