SENTEBALE
𝗣𝗿𝗼𝗰𝘂𝗿𝗲𝗺𝗲𝗻𝘁 𝗖𝗼𝗼𝗿𝗱𝗶𝗻𝗮𝘁𝗼𝗿
Sentebale hereby invites suitably qualified and competent Basotho to apply for the vacant position of Procurement Coordinator.
𝐉𝐨𝐛 𝐩𝐮𝐫𝐩𝐨𝐬𝐞:
The Procurement Coordinator will effectively be responsible for the overall implementation of the Procurement organizational mandate providing technical support and ensuring the procurement function operates well within Sentebale.
𝐃𝐮𝐭𝐢𝐞𝐬 𝐚𝐧𝐝 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:
Under the direct supervision of the Director Finance and Admin, the Accountant shall be responsible for the following duties and responsibilities:
• Participate and contribute cross-functional planning activities to come up with consolidated annual procurement plans for strategic sourcing.
• Receive and log/ register all purchase requisitions from internal customers for easier and quicker tracking to ensure accountability.
• Review and verify that all requisitions have clear, details and complete specifications upon receipt to ensure timely processing. Advise requestors immediately where additional information is needed on the requisitions.
• Design, maintain a simple computerized tracking tool for all requisitions and share the status report with head Finance and Admin monthly to manage /monitor progress of each activity.
• Lead tender processes (opening and evaluation processes) to ensure timely implementation of works/services where bidders have been invited to tender.
• Prepare a comparative analysis chart/table with all details for each requisition attaching all documents and quotations for presentation to procurement committee where required.
• Maintain and manage good relations with suppliers, monitor and provide a report on their performance which will inform decision making.
• Maintain a good filing system for all procurements key documents including minutes of procurement committee and copies of contracts and Comparison analysis.
𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 𝐚𝐧𝐝 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞:
• General Accounting qualification with 3 years working experience. A professional Diploma in Procurement and Supply (CIPS) level 4-6 will be an added advantage.
• Must have worked within a procurement Section for at least 3 years, preferably with an international or local NGO.
• Proficient in MS Office Suite (Work, Excel,
PowerPoint) and online conferencing platforms.
• Comfortable and professional in situations that require high levels of confidentiality and sensitivity.
𝐀𝐭𝐭𝐫𝐢𝐛𝐮𝐭𝐞𝐬:
• Adherence and knowledge of health, child protection, Prevention of Sexual Exploitation and Abuse (SEA) and education issues;
• Excellent record of working children and young people. No past allegations of SEA;
• Excellent analytical skills with ability to detect and report inconsistencies.
• Commitment to accuracy with great attention to detail.
• Strong interpersonal skills with sensitivity to issues of cultural diversity.
• Solid sense of personal ethics and integrity, good judgement, and passion for the mission of Sentebale
• Ability to function with mature judgement, tact and diplomacy ensuring that Sentebale Policies and procedures are consistently complied with at all times.
𝐇𝐨𝐰 𝐭𝐨 𝐀𝐩𝐩𝐥𝐲:
Application letters including a detailed CV and certified copies of relevant qualifications should be submitted to:email address: 𝐥𝐬.𝐜𝐚𝐫𝐞𝐞𝐫𝐬@𝐬𝐞𝐧𝐭𝐞𝐛𝐚𝐥𝐞.𝐨𝐫𝐠
Closing date for submission of applications
is 𝐅𝐫𝐢𝐝𝐚𝐲 𝟖𝐭𝐡 𝐍𝐨𝐯𝐞𝐦𝐛𝐞𝐫 𝟐𝟎𝟐𝟒
𝐃𝐢𝐬𝐜𝐥𝐚𝐢𝐦𝐞𝐫: Only shortlisted candidates will be contacted