Req ID: 3088
Location: Addis Ababa, Ethiopia
Directorate/Department: Operations Support Services
Reports to: Procurement Officer
Job Grade: GSA5
Number of Positions: 5
Contract Type: Appointment of Limited Duration (ALD)
Closing Date: September 14, 2026 at 11:59 p.m. EAT
Job Description
AU Values
- Respect for Diversity and Team Work
- Think Africa Above all
- Transparency and Accountability
- Integrity and Impartiality
- Efficiency and Professionalism
- Information and Knowledge Sharing
Purpose of Job
To provide operational support for the implementation of procurement activities within the unit.
Main Functions
- Provide timely administrative and operational support.
- Participate in planning the activities of the unit.
- Prepare operational work schedules and follow up on implementation.
- Coordinate and/or participate in technical assistance and logistical work.
- Participate in the creation, improvement, and maintenance of operational processes and systems.
- Prepare office communications and draft reports.
- Handle communication at the operational level and provide updates.
- Participate in the compilation and maintenance of data and information for the preparation, implementation, and monitoring of budgets and activities.
Specific Responsibilities
- Coordinate procurement activities from planning through to contract award.
- Develop, execute, and administer simple procurements for diverse works, goods, and services in accordance with AU Regulations and accepted internal standards and procedures.
- Provide advice and guidance on issues relating to institutional procurement.
- Ensure effective exchange of information between the Division and relevant stakeholders.
- Prepare and obtain quotations and samples for goods, works, and services.
- Prepare and finalize purchase orders, memos, evaluation reports, and other relevant procurement documents.
- Provide guidance to Business Units on procurement activities and provide oversight.
- Support Business Units in creating departmental procurement plans and estimates.
- Ensure timely implementation of procurement activities in accordance with project schedules.
- Conduct regular surveys of new suppliers, products, and prices in the local market.
- Track orders to ensure prompt delivery.
- Produce periodic statements on purchases, including monthly purchase-order status reports.
- Initiate action on the clearance of imported items for the Commission.
- Provide technical and policy advice on all aspects of procurement to stakeholders.
- Prepare and present procurement cases to relevant authorities for approval.
- Assist in preparing and distributing invitations to tender and managing/conducting all aspects of the bidding proposal and evaluation process.
- Review invoices to determine compliance with purchase orders and receipt of goods or services, and process payments.
- Prepare drafts of assigned contracts for review by Procurement Officers.
- Perform other related duties and responsibilities assigned by the supervisor.
Academic Requirements and Relevant Experience
Option 1
Diploma in:
- Procurement/Purchasing
- Supply Management
- Logistics Management
- Business Administration/Management
- Or a related field
with a minimum of three (3) years of relevant work experience in government, international organizations, or large public or private sector organizations.
OR
Option 2
Bachelor’s Degree in:
- Procurement/Purchasing
- Supply Management
- Logistics Management
- Business Administration/Management
- Or a related field
with a minimum of two (2) years of relevant work experience.
A professional certification and membership in a relevant procurement professional body will be an added advantage.
Experience in web-based management/ERP systems such as SAP is required.
Required Skills
- Planning and organizational skills.
- Interpersonal skills.
- Report writing and presentation skills.
- Communication skills.
- Proficiency in one of the AU official working languages: Arabic, English, French, Kiswahili, Portuguese, or Spanish. Fluency in another AU language is an added advantage.
Core Competencies
- Teamwork and Collaboration
- Accountability Awareness and Compliance
- Learning Orientation
- Communicating Clearly
Functional Competencies
- Troubleshooting
- Job Knowledge Sharing
- Task Focused
- Continuous Improvement Awareness
Tenure of Appointment
The appointment will be made under an Appointment of Limited Duration contract for an initial period of eleven (11) months, renewable twice.
The first three months shall be considered a probationary period. Renewal will be subject to satisfactory performance and achievement of deliverables.
Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Languages
Proficiency in one of the AU working languages — Arabic, English, French, Kiswahili, Portuguese, or Spanish — is mandatory. Fluency in another AU language is an added advantage.
Remuneration
The salary attached to the position is:
- US$20,768.88 per year for locally recruited staff of the Commission.
- US$50,576.79 per year for internationally recruited staff of the Commission.
Application Deadline
Applications must be submitted no later than September 14, 2026 at 11:59 p.m. EAT.
Only candidates who meet all job requirements and are selected for interviews will be contacted.
Candidates must submit a fully completed online application with:
https://jobs.au.int/job/Procurement-Assistant-%28OSSD%29/3088-en_US
- Curriculum Vitae (CV)
- African passport
- Required academic qualifications, including Diplomas, Bachelor’s degrees, Master’s degrees, and relevant certificates in line with the area of expertise.
The African Union CV template is mandatory.
The African Union is an equal opportunity employer, and qualified women are strongly encouraged to apply.
Candidates from least represented and underrepresented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.