CATHOLIC RELIEF SERVICES/LESOTHO
Career Opportunity
Catholic Relief Services is currently recruiting for the Procurement Assistant in Maseru, Lesotho:
About CRS:
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding
Job Title: Procurement Assistant
Reports to: Procurement Officer
Job Summary:
You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.
Roles and Key Responsibilities:
- Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
- Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
- Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
- Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
- Purchases items following CRS procurement processes and procedures (i.e. Purchase Order), instructions, and standards.
- Revise Purchase Orders in the system to ensure that Requisition Preparers to receive the correct amount in the system that matches with the invoice.
- Follows up with suppliers to ensure goods and/or services are delivered following the agreed terms and conditions; expedites procurements.
- Monitors prices for select commodities in select markets, as requested.
Experience and Qualifications
- Diploma in Procurement and Supply and any other relevant qualifications.
- Minimum of 2 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.
- Good writing skills.
- Knowledge of local market conditions.
- Knowledge in MS Office package (Excel, Word, PowerPoint and Outlook).
Required Languages – Fluent in both English and Sesotho
Travel – Must be willing and able to travel up to 20%.
Knowledge, Skills and Abilities
- Strong attention to detail with good organizational, time management and prioritization skills.
- Ethical conduct in accordance with recognized organizational codes of ethics
- Strong customer service orientation with excellent communication and interpersonal skills
- Proactive, resourceful, solutions oriented and results oriented.
Agency REDI Competencies (for all CRS Staff):
Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Personal Accountability – Consistently takes responsibility for one’s own actions.
Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
Builds and Maintains Trust – Shows consistency between words and actions.
Collaborates with Others – Works effectively in intercultural and diverse teams.
Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.
Agency Leadership Competencies:
Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.
Supervisory Responsibilities: None
Key Working Relationships:
Internal: Staff
External: Vendors
SUBMISSION
Please note that the position is only open to applicants who are Citizens of Lesotho. Interested Basotho candidates should submit their CV, cover letter, Certified copies of Education certificates, no later than 23rd November 2023 at 10:00 by email to [email protected] with the subject line: PROCUREMENT ASSISTANT. If the subject line does not indicate the position, the applicant will not be considered. HARD COPY APPLICATIONS NOT ACCEPTED. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please be advised that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, all successful candidates will be subject to a comprehensive background check, and their personal/professional references will be asked to evaluate their behaviors related to the above safeguarding-related topics.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer