Applications are invited from suitably qualified local candidates for the following positions tenable in the Ministry of Education and Training:
DEPARTMENT : SCHOOLS SUPPLY UNIT
JOB TITLE : PROCUREMENT ASSISTANT
GRADE : E (M101 604.00-117 828.00 P/A)
Job Summary
Under the supervision of the Assistant Procurement Officer the incumbent is responsible monitoring the security of stores premises and the items stored in them, and to provide up to date information on stock availability.
Main Duties
1) Monitoring Of Stock
1.1 Facilitates, as necessary all deliveries and issues of goods to reach the
end users.
1.2 Reports any deficiency concerning delivered goods to the Assistant
Procurement Officer in order for corrective measures to be taken.
1.3 Records stock losses in a timely and accurate fashion for reporting.
1.4 Reports any stock losses immediately to the Assistant Procurement
Officer for appropriate action to be taken.
1.5 Prepares daily stock reports to facilitate availability of adequate stock.
1.6 Ensures the correct certification of stock inspection, storage and issue
of items in order to conform to proper procedures.
2 Inventory Management
2.1 Takes physical stock of goods from time to time with respect to the
balance/ s reflected by the ledger and bin cards to check if there are any shortages.
2.2 Takes physical inventories in the stock room and in offices or other
locations and maintains stock records.
2.3 Ensures that the stores ledger and bin cards are updated and
reconcile with the quantities in the inventory system.
2.4 Advises the relevant user division of items which are about to reach re-
order levels to avoid disruption of operations.
Job Specification
Diploma in Business Management/Studies or Public Administration or Supply Chain Management plus CIPS Foundation Diploma/ Advanced Certificate
OR
GCE plus CIPS Foundation Diploma or Advanced Certificate in Purchasing and Supply and have four (4) years working experience in procurement/inventory management.
OR
JC PLUS CIPS Advanced Certificate in Purchasing and Supply with 10 years working experience in procurement/inventory management.
RESPONSIBILITY
For the work of others
This factor is considered minimal.
For resources controlled
The task requires responsibility for the safe keeping, control and maintenance of Government assets.
For safety of others
This factor is considered minimal
For effort of errors
The task requires accurate recording abilities.
Complexity
Decision making
The task requires proven ability to make decision concerning the tasks and responsibilities of the incumbent.
Problem solving
The task requires proven skill and ability to solve problems at the workplace.
Supervision received
The incumbent is accountable to the Assistant Procurement Officer and is guided by the Lesotho Constitution, Public Service Act and associated regulations and the Public Procurement Regulations 2007.
Change Management
The task requires a proven or potential ability to deliver change and continuous improvement in a result focused environment.
Knowledge management
The incumbent is to ensure that knowledge and information is recorded shared and utilized to the benefit of all.
Applications on the relevant forms G.P. 104 for serving officers and G.P. 103 for job seekers, duly accompanied by certified copies of educational certificates, performance appraisal forms transcripts, diplomas etc. must be addressed to:
The Principal Secretary
Ministry of Education and Training
P. O. Box 47
Maseru – 100
Not later than 23rd August, 2018