Job summary:
In October 2011 PSI Lesotho launched the Testing and Referral Gateway for Enhanced Sustainability (CID-LINK) Project funded by Centre for Disease Control (CDC). This project contributes directly to Lesotho’s National Multi-Sectoral HIV Prevention Strategy, by reducing the impact of HIV and AIDS in Lesotho by deploying evidenced-based sexual and biomedical
prevention programs.
Under the CID-LINK project, the incumbent will report to the Senior Procurement Officer and will be responsible for confidential administrative duties relating to organizing and coordinating procurement activities, review and distribution of information to include:
Major responsibilities
Job responsibilities for a procurement assistant include maintaining contracts with vendors; receiving, inspecting and expediting requisitions; initiating and keeping track of Purchase Orders; and maintaining up-to-date procurement filing system.
Tasks:
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Organise all procurement activities relating to request for proposals, sealed bids, and price quotes
Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
Organise and maintain computerized records containing vendor and bid information
Process requisitions into purchase orders and any resulting change orders.
Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the Senior Procurement Officer
Correspond with vendors regarding prices, product availability, and delivery
Respond to inquiries from staff regarding requisitions, purchase orders, contracts and pricing information.
JOB DESCRIPTION
Submit Open Purchase Orders and additional required documentation for Finance for payment
Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Senior Procurement Officer
Perform other general duties such as maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms
Perform related work as required.
Qualifications
A high school diploma or GED is required for this position.
One to two years’ work experience that includes purchasing, bookkeeping and record keeping.
Skills
In addition to education and previous experience, see to personal attributes, including the candidate’s ability to maintain relationships with vendors, the ability to work as a team player, and strong administrative skills
Qualifications
A high school diploma or GED is required for this position. We also seek candidates with one to two years of experience that includes purchasing, bookkeeping and recordkeeping.
Skills
In addition to education and previous experience, employers may seek certain personal attributes, including the candidate’s ability to maintain relationships with vendors, the ability to work as a team player, and strong administrative and clerical skills.
Interested candidates should hand deliver cover letter, resume/curricula vitae (CV), list of 3- 5 professional references (with contact information, supervisory references preferred), certified copies of passport/ID and all academic degrees to the Human Resource Manager, PSI Lesotho, 138 Moshoeshoe Road, Industrial Area, Maseru, P.O Box 15863. While all
application submissions will be reviewed and considered, only the most qualified candidates will be contacted for interviews.
The application submission deadline is 12:30p.m. Local time on Friday, 06th March, 2020.